School Front Desk & Admin Coordinator

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Nanyang Primary School in Singapore is seeking a capable administrative assistant on a fixed-term contract for 2027. The role covers greeting visitors, handling calls, logging mail, and supporting daily office functions in a busy school setting.

You will be part of a bilingual environment with Mandarin and English, and you will assist with meetings, stock takes and events while maintaining professional standards and teamwork. A strong customer-focused approach is essential.

Qualifications

• GCE O-Level passes including English as required.
• At least two years of frontline administrative experience, preferably in a school.
• Conversational English and Mandarin are required by the tender; Mandarin to be confirmed with the school.
• Strong communication, interpersonal and teamwork skills; patient and courteous with parents and children.
• Detail‑oriented, responsible and self‑motivated, with ability to multitask and adapt to changing needs.
• Proficiency in Microsoft Office.

Responsibilities

• Attend to walk-in visitors and telephone calls.
• Log daily correspondence and distribute incoming mail and documents.
• Record lost-and-found items and help track found monies for bank deposit.
• Maintain General Office document filing and support administrative work.
• Set up meetings, workshops and conferences, and assist with regular internal stocktakes.
• Assist with sick-bay duties and school events when required.
• Perform other duties assigned by the Principal, Vice‑Principals or Administration Managers.

Skills

Communication skills

Interpersonal skills

Teamwork

Multitasking

Attention to detail

Patience and courtesy

Education

GCE O-Level passes incl English

Two years frontline administrative experience

Tools

Microsoft Office

Job description

Nanyang Primary School in Singapore is seeking a capable administrative assistant on a fixed-term contract for 2027. The role covers greeting visitors, handling calls, logging mail, and supporting daily office functions in a busy school setting.

You will be part of a bilingual environment with Mandarin and English, and you will assist with meetings, stock takes and events while maintaining professional standards and teamwork. A strong customer-focused approach is essential.