School Administrator

Astor International School Pte. Ltd.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Astor International School Pte. Ltd. is hiring a School Administrator to coordinate daily operations, providing administrative support, handling admissions, and managing parent communications.

You will oversee inventory, coordinate transport and enrichment activities, maintain reception, and support with events and recruitment efforts. The role requires strong English, excellent organization, and the right to work in Singapore. Working hours are Monday to Friday, 7:30am to 4pm.

Qualifications

• Proven ability to support school operations and administration.
• Excellent communication and interpersonal skills.
• Strong organizational capabilities and attention to detail.
• Eligible to work in Singapore without further permission from MOM.

Responsibilities

• Coordinate administration, admissions, and parent communications.
• Manage supplies, inventory, invoicing, deliveries, and transport arrangements.
• Coordinate student transport and open house events.
• Maintain reception area and assist in daily school operations.
• Assist with marketing activities and recruitment reports.
• Support in website and social media tasks.

Skills

English

Interpersonal skills

Organised

Tools

Google Suites

Xero

Excel

Word

Job description

The Role

We are hiring a School Administrator to coordinate internal operations in the school daily, from administrative support and admissions to parent communications.

The Context

Astor opened in August of 2019 to provide quality, affordable education to international students. Astor provides a focused and creative learning environment that specifically grows student understanding in Mathematics, Literacy, Humanities and Science whilst embracing art, music, dance and drama as an important tool in which to explore thinking and learning.

RESPONSIBILITIES

Administration

• Manage school supplies; inventory, research, ordering, invoicing, deliveries etc.


• Coordinate student transport arrangements (daily and field trips).


• Liaise with external providers for arranging Enrichment Classes


• Keeping a tidy reception area for welcoming guests.


• Assist with student’s break time, lunchtime and pick up.


• Ad hoc duties as and when assigned by the Principal.

Admissions

• Manage and oversee the entire admissions process from initial inquiry to enrolment.


• Respond to inquiries from prospective students and families via phone, email, and in-person.


• Conduct campus tours and provide detailed information about the school.


• Assist in open house events.


• Coordinate student assessment with prospective students and families.


• Ensure that all required documentation is submitted and complete.


• Maintain accurate records of all admissions activities and update the admissions database regularly.


• Work with the Director to develop and implement student recruitment strategies.


• Attend school fairs, open houses, and other events to promote the school and attract prospective students.


• Assist in marketing strategy and implementation


• Provide regular reports on admissions statistics and trends to the School Principal and School Director.

Parent Liaison

• Handle all communication and enquiries from current parents


• Build and maintain positive relationships with students, families, and external stakeholders.

Other

Other responsibilities may include website and social media management; student invoicing and contract management; artwork design and events preparation management.

Job Skills, qualifications and visas

• English Speaker


• Knowledge of and experience in Google Suites,Xero, Excel and Word


• Highly organised with good interpersonal skills


• Must have the right to work in Singapore without further permission from the Ministry of Manpower

Working Hours: Monday to Friday 7:30am to 4pm