Human Resources cum Campus Manager

KNIGHTSBRIDGE HOUSE INTERNATIONAL SCHOOL PTE. LTD.

Singapore

On-site

SGD 90,000 - 120,000

Full time

4 days ago

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Job summary

Knightsbridge House International School PTE. LTD. seeks an experienced HR / Campus Manager to oversee HR, administration and campus operations in Singapore.

You will partner with the Head of School to ensure compliant HR practices, efficient facilities management and good liaison with government authorities. Responsibilities include staff lifecycle, payroll coordination, safety, PDPA compliance, procurement, and cross‑team coordination to support a secure, well‑run learning environment for

Qualifications

Degree in Human Resources, Business Administration or a related discipline.
Minimum 5 years of relevant experience, preferably in an international or private school.
Experience in HR administration and school/office operations.
Experience coordinating regulatory, licensing, compliance, facilities, or statutory matters in Singapore.
Familiarity with Singapore employment regulations and government processes.
Strong written and spoken English.
Good working knowledge of Google Workspace and administrative systems.

Responsibilities

Manage employee lifecycle including recruitment, onboarding, performance and development.
Coordinate recruitment for teaching, administrative and operations staff.
Prepare HR documents, contracts, handbooks and policies.
Maintain confidential personnel records and payroll activities.
Coordinate staff appraisals, training and welfare initiatives.
Oversee campus admin, facilities, licenses, permits and safety compliance.
Liaise with government authorities and external service providers.
Ensure data protection and PDPA compliance.

Skills

Organised

Proactive

Communication skills

English

Problem-solving

Multitasking

Discretion

Education

Degree in Human Resources, Business Administration or related discipline

Tools

Google Workspace

Administrative systems

Job description

Position Overview

The HR / Campus Manager is a key administrative and operational role responsible for managing the school’s human resources, administration, campus operations and coordination with local authorities as well as service providers.

The role requires a hands‑on professional who can effectively manage staff‑related matters while ensuring that the school’s premises, facilities, operations, documentation and practices comply with applicable Singapore laws, regulations, licences, permits as well as authority requirements.

The HR / Campus Manager will work closely with the Head of School, senior leadership team, teachers, administrative staff, students, parents, vendors, contractors and relevant government / statutory authorities.

Key Responsibilities

1. Human Resources Management

Manage the employee lifecycle, including recruitment, onboarding, probation, confirmation, performance management, staff development and onboarding.
Coordinate recruitment for teaching, administrative, operations and support staff.
Prepare employment contracts, appointment letters, HR letters, handbook / policies and other HR documentation.
Maintain accurate and confidential personnel records.
Manage staff attendance, leave, medical leave, employee records and HR administration.
Prepare monthly payroll, including CPF contributions, IRAS 8A/21 submissions and withholding tax (where applicable).
Primary contact with government authorities on HR related matters, including grants, surveys and queries.
Support work pass administration for eligible foreign employees.
Oversee preparation of Academic Board and Examination Board documents for SWDA submission, including the submission of teachers' details to Gobusiness for approval.
Analyze current and future workforce needs, succession planning and staffing strategies
Prepare and present HR reports to management.
Collaborate with senior leadership to align HR strategies with organizational goals.
Ensure HR practices are aligned with applicable Singapore employment requirements.
Handle employee relations, grievances, disciplinary matters and staff welfare issues in consultation with school leadership.
Coordinate staff appraisals, professional development, training and staff engagement activities.
Ensure appropriate employee onboarding, including school policies, safeguarding, health and safety, and operational procedures.
Maintain staff confidentiality and exercise sound judgement when dealing with sensitive matters.

2. School Administration & Daily Operations

Oversee the smooth day‑to‑day administrative and operational functioning of the school.
Develop, implement, and maintain effective administrative systems and Standard Operating Procedures (SOPs).
Coordinate school events, meetings, activities, logistics and operational requirements.
Support the Head of School and leadership team with administrative planning and operational matters.
Coordinate communication between academic, administrative, facilities and support teams.
Maintain critical documentation such as school records, licences, certificates, contracts, permits and inspection reports.
Monitor office supplies, equipment, inventory, assets and general administrative requirements.
Assist with procurement, quotations, purchase orders and expense monitoring.
Ensure operational issues are identified and resolved promptly.

3. Fire & Emergency Safety

Coordinate the school’s fire and emergency preparedness requirements with relevant authorities and qualified service providers.
Support the school's overall health, safety, security and risk‑management framework.
Maintain records relating to fire safety equipment, inspections, servicing, emergency procedures and drills, including corrective actions and follow‑up measures.
Coordinate scheduled servicing and maintenance of fire safety and emergency equipment.
Support the implementation and review of emergency response procedures as well as relevant contact lists.
Coordinate fire evacuation and other emergency drills.
Ensure findings from inspections or drills are documented and appropriately followed up.
Liaise with the relevant authority or appointed fire‑safety professionals when required.

Maintain close partnership with the Head of School and relevant personnel to ensure a safe environment for students, staff and visitors.

4. Data Protection & Confidentiality

Ensure appropriate handling and storage of employee, student, parent and school information.
Support compliance with the Personal Data Protection Act (PDPA) and the school's internal data‑protection policies.
Ensure access to confidential records is appropriately controlled.

Qualifications & Experience

Degree in Human Resources, Business Administration or a related discipline.
Minimum 5 years of relevant experience, preferably in an international school, private school, education institution, or similar organisation.
Demonstrated experience in HR administration and school/office operations.
Experience coordinating regulatory, licensing, compliance, facilities, or statutory matters in Singapore.
Familiarity with Singapore employment regulations and government processes.
Experience liaising with government agencies, statutory boards, contractors, and external service providers is highly desirable.
Strong written and spoken English.
Good working knowledge of Google Workspace and administrative systems.

Desired Skills & Competencies

The successful candidate should be: