Admission Executive and Registrar

PARK AND PARTNERS CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

PARK AND PARTNERS CONSULTANCY PTE. LTD. in Singapore is hiring an Admissions Administrator to support the end-to-end admissions process in an international school setting.

You will manage contracts, student records, MOE compliance, and communications with families. The role requires Diploma or Degree and experience in admissions or school administration, with strong MS Office skills and the ability to handle confidential information.

Qualifications

• Diploma or Degree in Business Administration, Education, Hospitality, Communications or a related discipline.
• Experience in admissions, school administration, customer service or administrative support preferred.
• Experience in international school or education environment advantageous.
• Strong attention to detail and confidentiality.

Responsibilities

• Prepare and manage student contracts and amendments.
• Coordinate with Finance on invoicing and admin matters.
• Oversee annual student re-enrolment and contract renewals.
• Handle withdrawals, transfers and deferments.
• Manage Student Pass applications and MOE exemption docs.
• Maintain student records in the school management system.
• Prepare admissions reports for management.
• Process requests for transcripts and enrolment certificates.
• Respond to inquiries from prospective parents via email, phone, in person.
• Support admissions process including registration, assessments and interviews.
• Assist with campus tours, Open Houses, admissions fairs and school events.
• Represent school ethos and programmes to prospective families.
• Support audits and maintain admissions documentation; ensure regulatory compliance (MOE, ICA, EDB, EduTrust).
• Adhere to safeguarding and health and safety policies and Singapore regulations.
• Provide admin support to Admissions team and assist Head of Admissions/Headmaster.

Skills

Administrative skills

Microsoft Office

Communication skills

Multicultural environment experience

Education

Diploma or Degree in Business Administration or related field

Job description

Job Responsibilities

• Manage the preparation, issuance, signing, follow‑up and amendment of student contracts.

• Coordinate with the Finance team on new contracts, invoicing and relevant administrative matters.

• Manage annual student re‑enrolment and contract renewal processes.

• Handle student withdrawal, transfer and deferment procedures.

• Manage Student Pass applications and related documentation, including monitoring relevant attendance requirements.

• Handle MOE exemption applications and other regulatory documentation.

• Maintain accurate and up‑to‑date student records and admissions data in the school management system.

• Prepare weekly/monthly admissions reports for management.

• Process requests for student documents, including transcripts, enrolment certificates and student records.

• Manage enquiries from prospective parents via email, phone and face‑to‑face communication.

• Support prospective families throughout the admissions process, including registration, assessments and interviews.

• Assist with campus tours, Open Houses, admissions fairs and school events.

• Represent the school professionally and communicate its ethos, programmes and educational offerings to prospective families.

• Support internal/statutory audits and ensure admissions documentation is properly maintained.

• Ensure compliance with relevant requirements and regulations, including MOE, ICA, EDB and EduTrust, where applicable.

• Adhere to the school's safeguarding, health and safety policies and relevant Singapore regulations.

• Provide general administrative support to the Admissions team and undertake other duties assigned by the Head of Admissions or Headmaster.

Job Requirements

• Diploma or Degree in Business Administration, Education, Hospitality, Communications or a related discipline.

• Prior experience in admissions, school administration, customer service or administrative support is preferred.

• Experience working in an international school or education environment would be an advantage.

• Strong administrative and organisational skills with good attention to detail.

• Confident and professional when communicating with parents, students and internal stakeholders.

• Comfortable handling confidential student information and documentation.

• Able to manage multiple tasks, deadlines and follow‑ups independently.

• Proficient in Microsoft Office and comfortable working with databases/student management systems.

• Service‑oriented, approachable and able to work effectively in a multicultural environment.

• Able to support occasional school events, Open Houses or admissions fairs outside normal working hours when required.

• Strong awareness of confidentiality, child safeguarding and regulatory compliance.

Why join us?

We believe every employee plays an important role in creating a positive and successful school environment. We value teamwork, collaboration and a willingness to contribute beyond individual responsibilities. We are committed to providing a supportive workplace while safeguarding and promoting the welfare of children and young people.

All applications will be treated with strict confidentiality. Only shortlisted candidates will be notified.