Sales Operations & Coordination Specialist

SMOLLAN HOLDINGS SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 28,000 - 46,000; Full time

Job summary

SMOLLAN HOLDINGS SINGAPORE PRIVATE LIMITED is seeking a competent Sales Coordination and Admin Support to manage daily, monthly PSI/ISO updates and factory orders. You will input orders, track stock, liaise with sales teams, product planning, suppliers and factories, and support invoicing and records.

The role requires a Diploma / Higher NITEC in Business Administration, at least 1 year in sales support, strong MS Office skills, and proactive multitasking.

Qualifications

• Diploma or Higher NITEC in Business Administration or equivalent.
• Minimum 1 year sales support experience.
• Proficient in MS Office with strong communication skills.
• Proactive and able to multitask in a fast-paced environment.

Responsibilities

• PSI & Order Management: Assist in managing daily/monthly Purchase, Sales, and Inventory (PSI), inputting orders, tracking stock movement, and liaising with sales teams, product planning, suppliers, and factories.
• Order Processing & ISO: Coordinate local product orders, ISO confirmations, and shipping. Prepare and follow up on Purchase, Sales, and Delivery Orders.
• Records & Invoicing: Maintain customer and partner records, orders, and invoices. Address customer and promoter inquiries on pending orders and stock status.
• Reporting: Prepare and send Monthly PSI Reports by product category to Business Planning and HQ.
• Cross-Department Liaison: Work with Warehouse, Logistics, Service, and Finance on orders. Coordinate Energy/Water label status with service/logistics for new launches. Collaborate with marketing on collaterals.
• Execute additional duties assigned by Department Head or Sales Manager.

Skills

MS Office proficiency

Communication skills

Multitasking

Proactive learner

Education

Diploma / Higher NITEC in Business Administration

Tools

SAP

Job description

SMOLLAN HOLDINGS SINGAPORE PRIVATE LIMITED is seeking a competent Sales Coordination and Admin Support to manage daily, monthly PSI/ISO updates and factory orders. You will input orders, track stock, liaise with sales teams, product planning, suppliers and factories, and support invoicing and records.

The role requires a Diploma / Higher NITEC in Business Administration, at least 1 year in sales support, strong MS Office skills, and proactive multitasking.