Sales Admin & Order Coordination Specialist

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 41,000 - 49,000; Part time

Job summary

PERSOL Singapore Pte Ltd is seeking a Sales Support/Administrative Assistant for a 7-month contract at Boon Lay, Singapore. You will handle customer enquiries via phone, email and in person, prepare quotations, and process sales orders to support the sales team.

Responsibilities include coordinating with factories and suppliers on delivery schedules, maintaining stock records, issuing proforma invoices and DOs, and following up on payments. Proficiency in MS Office and Excel is preferred.

Qualifications

• GCE O-Level or Diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Good administrative and communication skills.
• Proficient in Microsoft Office and Excel.

Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and follow up with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Skills

Customer service

Organized

Proactive

Communication skills

Education

GCE O-Level or Diploma

Tools

Microsoft Office

Excel

Job description

PERSOL Singapore Pte Ltd is seeking a Sales Support/Administrative Assistant for a 7-month contract at Boon Lay, Singapore. You will handle customer enquiries via phone, email and in person, prepare quotations, and process sales orders to support the sales team.

Responsibilities include coordinating with factories and suppliers on delivery schedules, maintaining stock records, issuing proforma invoices and DOs, and following up on payments. Proficiency in MS Office and Excel is preferred.