Sales & Marketing Admin & Ops Coordinator

Boston Scientific Gruppe; Singapore; On-site; SGD 38,000 - 60,000; Full time

Job summary

Boston Scientific in Singapore seeks a seasoned Administrative Specialist to support the Country Leader and Sales Team. You will coordinate office operations, maintain HCP and hospital contact databases, and organize team events while ensuring compliance with company policies and tight deadlines.

The role requires a Diploma with 5+ years of relevant experience, proficiency in Microsoft Office and SAP/Concur, and excellent English communication. Fresh grads welcome; onsite in Singapore location.

Qualifications

• Diploma holder with at least 5 years of relevant experience; fresh graduates welcome.
• Experience in medical devices or related field is preferred.
• Proficient in Microsoft Office Applications and Concur.
• Good written and spoken English communication skills.
• Ability to manage tight deadlines with minimal supervision.

Responsibilities

• Provide administrative support to the Country Leader/Manager/Sales Team.
• Coordinate office activities to ensure efficiency and policy compliance.
• Update and ensure accuracy of databases (HCP list and hospital contacts).
• Organize team building activities and manage correspondence and reports.
• Sort mail, faxes, and courier deliveries for distribution.
• Assist in sponsorship-related tasks and event logistics (IRF).
• Prepare agreements/contracts and coordinate logistics for events.
• Coordinate flights, transport, and expense claims for sponsorships.
• File documents for IRCP and assist with tender documents as needed.
• Prepare meeting agendas and distribute materials; book travel and meetings.
• Coordinate local and overseas regional meetings and corporate events.
• Perform back-office admin tasks such as contracts and invoices.
• Support cross-department communication and ad hoc projects.
• Request brochures and demos from SAP system as required.

Skills

Positive attitude

Resilient

Deadline driven

English communication

Education

Diploma in relevant field

Tools

Microsoft Office

Concur

SAP system

Job description

Boston Scientific in Singapore seeks a seasoned Administrative Specialist to support the Country Leader and Sales Team. You will coordinate office operations, maintain HCP and hospital contact databases, and organize team events while ensuring compliance with company policies and tight deadlines.

The role requires a Diploma with 5+ years of relevant experience, proficiency in Microsoft Office and SAP/Concur, and excellent English communication. Fresh grads welcome; onsite in Singapore location.