Sales & Marketing Admin (6 months contractor)

Boston Scientific Gruppe; Singapore; On-site; SGD 38,000 - 60,000; Full time

Job summary

Boston Scientific in Singapore seeks a seasoned Administrative Specialist to support the Country Leader and Sales Team. You will coordinate office operations, maintain HCP and hospital contact databases, and organize team events while ensuring compliance with company policies and tight deadlines.

The role requires a Diploma with 5+ years of relevant experience, proficiency in Microsoft Office and SAP/Concur, and excellent English communication. Fresh grads welcome; onsite in Singapore location.

Qualifications

• Diploma holder with at least 5 years of relevant experience; fresh graduates welcome.
• Experience in medical devices or related field is preferred.
• Proficient in Microsoft Office Applications and Concur.
• Good written and spoken English communication skills.
• Ability to manage tight deadlines with minimal supervision.

Responsibilities

• Provide administrative support to the Country Leader/Manager/Sales Team.
• Coordinate office activities to ensure efficiency and policy compliance.
• Update and ensure accuracy of databases (HCP list and hospital contacts).
• Organize team building activities and manage correspondence and reports.
• Sort mail, faxes, and courier deliveries for distribution.
• Assist in sponsorship-related tasks and event logistics (IRF).
• Prepare agreements/contracts and coordinate logistics for events.
• Coordinate flights, transport, and expense claims for sponsorships.
• File documents for IRCP and assist with tender documents as needed.
• Prepare meeting agendas and distribute materials; book travel and meetings.
• Coordinate local and overseas regional meetings and corporate events.
• Perform back-office admin tasks such as contracts and invoices.
• Support cross-department communication and ad hoc projects.
• Request brochures and demos from SAP system as required.

Skills

Positive attitude

Resilient

Deadline driven

English communication

Education

Diploma in relevant field

Tools

Microsoft Office

Concur

SAP system

Job description

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Onsite Location(s): Singapore, 01, SG

Additional Locations: N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Key Responsibilities

General Administration:

• Provide administrative support to the Country Leader/Manager/Sales Team
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Update and ensure the accuracy of the organization's databases (HCP list and Hospital contact details)
• Organize team building activities
• Sort incoming/outgoing mail, faxes, and courier deliveries for distribution.
• Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required

Team Administration

• IRF (Sponsorship) Support
• Ensure sponsorship documents are in compliance to the IRF requirement and submit through global workflow for approval.
• Prepare the necessary agreement/contract and to be signed in accordance to Finance Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination and set-up of tradeshows and other company events)
• Coordinate all flights, transportation and expenses claims pertaining to sponsorship.
• Ensure all supporting documents required by IRCP is done and filed accordingly.
• Assist team to complete company profile part (provide necessary supporting documents)
• Assist team to check all information is completed by team as 2nd eye.
• Assist team to compile the tender supporting documents as needed
• Prepare meeting agendas and ensure timely distribution of supporting material to members
• Make business travel, meeting and other arrangements for HCP with smooth execution of travel arrangements and logistics
• Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
• Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
• Assist in back office administration and processing of contracts, invoices, and other documents
• Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
• Other administrative duties and ad hoc projects as required.
• Request for brochures and demos from the SAP system as required.
• Other ad hoc duties as required information.

Projects

• Support the Country Leader in any projects as assigned

Requirements

• Diploma holder with at least 5 years of relevant experience; fresh graduates are welcome to apply
• Experience in a similar role in medical devices is preferred
• Proficient in Microsoft Office Applications, Concur
• Positive working attitude with pleasant personality
• Resilient and ability to adapt to fast paced environment
• Good written and spoken in English communication skills
• Be capable of managing tight deadlines, promptly addressing changes without disrupting schedules, and managing high volumes of work with minimal direct supervision

Requisition ID:619958

Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life byprovidinga broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological,neurologicaland urological diseases and conditions. Learn more at www.bostonscientific.com and follow us on LinkedIn .

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