Sales Administrative Assistant [West | Up to $3,200 + Bonus]

GOOD JOB CREATIONS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A recruitment agency in Singapore is seeking a Sales Coordinator to manage customer inquiries, prepare sales documentation, and support the Sales Administration Manager. The ideal candidate has 1-2 years of experience in order fulfilment and is proficient in ERP systems and Microsoft Office. Strong communication skills and attention to detail are essential for this role.

Qualifications

• Minimum 1–2 years of experience in order fulfilment, including preparing quotations and invoices.
• Proficiency in ERP systems, Google Workspace, and Microsoft Office.

Responsibilities

• Respond promptly to customer sales inquiries and ensure efficient resolution.
• Coordinate with customers and testing departments on re-test requests and variation orders.
• Assist the Sales Administration Manager in generating sales reports.

Skills

Experience in order fulfilment

Proficiency in ERP systems

Knowledge of Google Workspace

Knowledge of Microsoft Office

Tools

ERP Systems (Synergix preferred)

Google Workspace

Microsoft Office

Job description

Responsibilities

• Respond promptly to customer sales inquiries and ensure efficient resolution.
• Receive and manage product samples.
• Prepare and process sales quotations, orders, delivery orders, billing, and related documentation.
• Manage customer purchase orders and account details in the ERP system.
• Monitor pending orders and provide timely updates to the Sales Administration Manager.
• Coordinate with customers and testing departments on re-test requests and variation orders.
• Generate and release final test reports to customers.
• Build and maintain strong customer relationships through excellent service.
• Assist the Sales Administration Manager in generating sales reports and streamlining processes.
• Provide support to colleagues to ensure seamless service delivery.
• Perform general administrative tasks as required.

Requirements

• Minimum 1–2 years of experience in order fulfilment, including preparing quotations, invoices, and related paperwork.
• Proficiency in ERP systems (preferably Synergix), Google Workspace, and Microsoft Office (Word, Excel, PowerPoint).

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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