Sales Admin & Operations Coordinator

Mavenside Consulting Pte. Ltd.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Mavenside Consulting Pte Ltd is seeking a proactive Sales Admin Assistant to support the Sales and Operations teams in Woodlands. The role covers quoting, order processing, project tracking, and reporting, with relocation to Tagore later in the year.

You will liaise with Site Supervisors and the Sales Manager to ensure accurate quotations, timely DO/SCRs, and orderly records. This is a hands-on position for someone detail-oriented and organized.

Qualifications

• Minimum 1 year of experience in sales administration.
• Good organisational and documentation skills.
• Proficient in handling quotations and PO checks.

Responsibilities

• Draft and prepare sales quotations based on scope and pricing provided by the Site Team and Sales Manager.
• Review quotations for accuracy in job scope, quantities, rates, payment terms, and supporting attachments before submission.
• Verify incoming client POs against approved quotations and highlight discrepancies to the Sales Manager.
• Track project variation orders (VOs) and coordinate revised quotations or additional POs where required.
• Maintain and update the Master Tracking File for quotation status, PO status, work progress, and target dates.
• Coordinate with Site Supervisors to monitor ongoing, pending, and completed jobs.
• Prepare Service Completion Reports (SCR) and Delivery Orders (DO) with timely client signatures.
• Compile signed DO/SCR documents and hand over complete project files to AR team.
• Generate monthly operations and sales admin reports on quotations, POs, and invoices.
• Escalate delays or missing documentation to the Sales Manager and maintain records.

Skills

Sales administration

Team coordination

Education

N/O Level

Job description

Mavenside Consulting Pte Ltd is seeking a proactive Sales Admin Assistant to support the Sales and Operations teams in Woodlands. The role covers quoting, order processing, project tracking, and reporting, with relocation to Tagore later in the year.

You will liaise with Site Supervisors and the Sales Manager to ensure accurate quotations, timely DO/SCRs, and orderly records. This is a hands-on position for someone detail-oriented and organized.