Sales Admin & Operations Coordinator

SEED System Pte Ltd; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

SEED System Pte Ltd in Singapore seeks a proactive Sales Admin to support the Sales Team in a fast-paced environment. You will manage documents, data, scheduling, and communicate with customers and internal teams to keep operations smooth and efficient.

The role covers tender coordination, quotations, pipeline reporting, order processing, and event support. Fresh graduates welcome; proficiency in MS Office and Canva is required to create materials.

Qualifications

• Diploma/Degree in Business, Marketing, Administration, or a related field.
• Fresh graduates are welcome; prior experience in sales support or administration is an advantage.
• Proficient in Microsoft Word, PowerPoint, Excel, and Canva (or equivalent design tools).
• Strong communication and coordination skills – comfortable speaking with customers and internal teams.
• Hardworking, detail-oriented, and able to handle multiple tasks with minimal supervision.
• Ability to handle maintenance contracts and renewals independently.
• Strong problem-solving mindset and willingness to take initiative (proactiveness).

Responsibilities

• Coordinating the sales team by managing the filing of important documents, maintaining important data such as storing and sorting of sales function related data in electronic form, and communicating relevant information for smooth sales operations.
• Responding to sales team’s requests on tender bid process (from pre-qualification, to bidding and post award phase) including but not limited to the preparation, coordination and scheduling of works to ensure smooth and successful bid submission.
• Preparation of simple quotations.
• Preparation and presentation of pipelines tracking reports, sales and all related functional reports for business unit.
• Handle the processing of all orders received by sales with accuracy and timeliness.
• Monitor the team’s progress and identify shortcomings of administration process and propose improvements where necessary.
• Assist in the preparation and organizing of promotional materials and marketing events.
• Ensure adherence to internal workflow policy.

Skills

Communication skills

Coordination skills

Detail-oriented

Multitasking

Initiative

Education

Diploma/Degree in Business/Marketing/Administration

Tools

Microsoft Word

PowerPoint

Excel

Canva

Job description

SEED System Pte Ltd in Singapore seeks a proactive Sales Admin to support the Sales Team in a fast-paced environment. You will manage documents, data, scheduling, and communicate with customers and internal teams to keep operations smooth and efficient.

The role covers tender coordination, quotations, pipeline reporting, order processing, and event support. Fresh graduates welcome; proficiency in MS Office and Canva is required to create materials.