Executive Admin & Scheduling Coordinator

Vq Pro; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Vq Pro is seeking an organized administrative assistant to support a financial services team. You will manage calendars, schedule meetings, handle correspondence via email, WhatsApp and calls, and prepare client proposals.

You will maintain records and agent data, coordinate logistics for meetings and team events, and handle general office administration. Proficiency in Microsoft Office and Google Workspace, plus tools like Google Calendar, Calendly, Google Drive and Notion, is essential.

Qualifications

• Proficient in Microsoft Office / Google Workspace.
• Comfortable with digital scheduling tools (Google Calendar, Calendly).
• Familiar with cloud collaboration tools (Google Drive, Notion).
• Able to handle confidential information appropriately.

Responsibilities

• Manage calendar and schedule meetings.
• Handle correspondence via email, WhatsApp and calls.
• Prepare and organize documents and client proposals.
• Maintain records and agent data.
• Coordinate logistics for meetings and team events.
• Handle general office administration and ad-hoc tasks.

Skills

Microsoft Office

Google Workspace

Scheduling tools

Confidential information handling

Tools

Google Calendar

Calendly

Google Drive

Notion

Job description

Vq Pro is seeking an organized administrative assistant to support a financial services team. You will manage calendars, schedule meetings, handle correspondence via email, WhatsApp and calls, and prepare client proposals.

You will maintain records and agent data, coordinate logistics for meetings and team events, and handle general office administration. Proficiency in Microsoft Office and Google Workspace, plus tools like Google Calendar, Calendly, Google Drive and Notion, is essential.