Regional Team Support & Events Coordinator

Prudential Services Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Prudential Services Singapore Pte Ltd is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. This role requires meticulous organization and the ability to manage multiple priorities in a fast-paced environment.

You will assist with scheduling meetings, coordinating travel, onboarding new colleagues, and handling expense claims, while maintaining confidentiality and a service-oriented attitude.

Qualifications

• 4-6 years of administrative, team support or coordination experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Discretion with confidential information and professional demeanor.

Responsibilities

• Provide day-to-day administrative support across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars.
• Coordinate external meetings and team events with logistics.
• Support planning and execution of meetings, workshops, and events.
• Prepare meeting materials, presentations, and reports.
• Assist onboarding of new team members including equipment and access.
• Coordinate travel arrangements and itineraries.
• Process expense claims per company policy.
• Support procurement requests, invoicing, and vendor coordination.
• Assist with ad hoc projects and initiatives from managers.

Skills

Administrative experience

Coordination

Multitasking

Discretion

Microsoft Office

Communication skills

Team player

Problem-solving

Learning mindset

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Prudential Services Singapore Pte Ltd is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. This role requires meticulous organization and the ability to manage multiple priorities in a fast-paced environment.

You will assist with scheduling meetings, coordinating travel, onboarding new colleagues, and handling expense claims, while maintaining confidentiality and a service-oriented attitude.