Regional Operations Coordinator (Policy / Contract role)

Peoplebank Hong Kong Limited; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job description

Job Title: Regional Operations Coordinator (Public Policy)

Contract Duration: 12 months

Location:Central Singapore

Industry: Tech

About the Role

We are seeking a highly organised and detail-oriented Program Operations Coordinator to support the APAC and Global Public Policy teams of a leading global technology platform. The Public Policy team works closely with government officials, regulators, policymakers and community stakeholders to promote fair and progressive regulations. The team focuses on building strong partnerships, raising awareness of the platform's social and economic contributions, and supporting policies that benefit local communities.

In this role, you will provide essential administrative, budget and operational support to ensure the smooth running of regional and global team activities. The ideal candidate is proactive, resourceful and able to manage competing priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• APAC and Global Administrative & Team Support: Coordinate calendars, meetings, agendas, minutes, follow-ups, reports and team databases for the APAC and Global Public Policy teams.
• Budget Management: Support day-to-day budget administration, track expenses and maintain accurate financial records.
• Vendor Management: Coordinate vendor registration and onboarding, track vendor status, and resolve administrative issues where necessary.
• Payment Processing: Manage vendor payments by collecting invoices, tax information and supporting documents, while providing updates on payment and contract status.
• Stakeholder Management: Maintain effective communication and build strong working relationships with vendors, internal teams and cross-functional stakeholders.
• Project & Event Coordination: Assist with ad-hoc operational projects, including team offsites, virtual events and other regional initiatives.
• Reporting & Coordination: Prepare weekly reports and provide updates to global teams and cross-functional partners.

Requirements

• At least 3 years of relevant experience in administrative, coordination or operations support within a fast-paced, collaborative environment.
• Proficiency in Google Suite, particularly Google Sheets, Slides and Docs.
• Experience in budget tracking and administration.
• Strong organisational, prioritisation and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Good judgement and the ability to handle confidential information professionally.
• Strong attention to detail and a process-oriented mindset, with a focus on improving efficiency without compromising quality.
• Ability to work effectively with senior stakeholders and collaborate across teams to deliver priorities.
• Reliable, proactive and adaptable, with a willingness to learn and continuously improve.
• Comfortable working under pressure and adjusting to changing priorities.
• Experience supporting a political campaign or public policy team would be an advantage.