Operations Program Coordinator (Contract / Tech)

Peoplebank Hong Kong Limited; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Peoplebank Hong Kong Limited in Singapore is seeking an APAC Operations Coordinator (Public Policy) to support the APAC and global Public Policy teams. The role focuses on administration, budgeting and coordination to ensure efficient delivery of regional initiatives.

This 12-month contract is based in Central Singapore and offers exposure to government relations and cross-border collaboration. You will manage calendars, vendor processes and confidential information with discretion in a

Qualifications

• Minimum 3 years of administrative, coordination or operations support experience.
• Proficient with Google Workspace (Sheets, Slides, Docs).
• Experience with budget tracking and basic financial administration.
• Strong organisational and time management skills with ability to manage multiple priorities.
• Excellent written and verbal communication; ability to handle confidential information.
• Experience supporting a political campaign or public policy team is a plus.

Responsibilities

• Coordinate calendars, meetings, agendas, minutes, follow-ups and reports for APAC and Global Public Policy teams.
• Assist with budget administration, expense tracking and financial record-keeping.
• Coordinate vendor registration, onboarding and status tracking; resolve administrative issues.
• Process vendor payments by collecting invoices and supporting documents; monitor contract status.
• Support stakeholder communications and cross-functional collaboration.
• Assist with ad-hoc operational projects, team offsites and virtual events.
• Prepare weekly reports and updates for global teams and partners.

Skills

Administrative support

Budget tracking

Google Workspace

Communication

Confidentiality

Time management

Stakeholder coordination

Attention to detail

Tools

Google Sheets

Google Slides

Google Docs

Job description

Job Title: APAC Operations Coordinator (Public Policy)

Contract Duration: 12 months

Location: Central Singapore

Industry: Tech

About the Role

We are seeking a highly organised and detail-oriented Program Operations Coordinator to support the APAC and Global Public Policy teams of a leading global technology platform.

The Public Policy team works closely with government officials, regulators, policymakers and community stakeholders to promote fair and progressive regulations. The team focuses on building strong partnerships, raising awareness of the platform's social and economic contributions, and supporting policies that benefit local communities.

In this role, you will provide essential administrative, budget and operational support to ensure the smooth running of regional and global team activities. The ideal candidate is proactive, resourceful and able to manage competing priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• APAC and Global Administrative & Team Support: Coordinate calendars, meetings, agendas, minutes, follow-ups, reports and team databases for the APAC and Global Public Policy teams.
• Budget Management: Support day-to-day budget administration, track expenses and maintain accurate financial records.
• Vendor Management: Coordinate vendor registration and onboarding, track vendor status, and resolve administrative issues where necessary.
• Payment Processing: Manage vendor payments by collecting invoices, tax information and supporting documents, while providing updates on payment and contract status.
• Stakeholder Management: Maintain effective communication and build strong working relationships with vendors, internal teams and cross-functional stakeholders.
• Project & Event Coordination: Assist with ad-hoc operational projects, including team offsites, virtual events and other regional initiatives.
• Reporting & Coordination: Prepare weekly reports and provide updates to global teams and cross-functional partners.

Requirements

• At least 3 years of relevant experience in administrative, coordination or operations support within a fast-paced, collaborative environment.
• Proficiency in Google Suite, particularly Google Sheets, Slides and Docs.
• Experience in budget tracking and administration.
• Strong organisational, prioritisation and time management skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Good judgement and the ability to handle confidential information professionally.
• Strong attention to detail and a process-oriented mindset, with a focus on improving efficiency without compromising quality.
• Ability to work effectively with senior stakeholders and collaborate across teams to deliver priorities.
• Reliable, proactive and adaptable, with a willingness to learn and continuously improve.
• Comfortable working under pressure and adjusting to changing priorities.
• Experience supporting a political campaign or public policy team would be an advantage.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.