Policy Program Coordinator

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

MORGAN MCKINLEY PTE. LTD. in Singapore is seeking a capable Program Coordinator to support the Asia Pacific Public Policy Team and Global Policy Team.

You will manage calendars, prepare notes, and assist with reports and budgets. The role requires a bachelor's degree with 3+ years in administration within tech or multinational settings; proficiency in Google Workspace, budgeting, and strong communication. You will coordinate vendor onboarding and payments and contribute to cross-functional

Qualifications

• Bachelor's degree or equivalent with 3+ years in program coordination or admin roles.
• Experience in technology sector or multinational companies.
• Experience with budgeting.
• Strong confidentiality and judgment.
• Excellent written and verbal communication.
• Proven reliability and proactive learning.

Responsibilities

• Provide general administrative support to Asia Pacific Public Policy and Global Policy teams.
• Manage calendars, notes, meetings, and reporting.
• Support budgets, payments, and vendor onboarding.
• Coordinate vendor payments, tax information, invoices.
• Maintain payment and budget records; track status.
• Build relationships with vendors and stakeholders.
• Assist with ad-hoc operations projects and events.
• Support weekly reporting to Global Policy and partners.

Skills

Program coordination

Administration

Budget management

Google Sheets

Google Slides

Google Docs

Time management

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Job description

Our client is a leading Multi technology company specializing in travel, short and long term homestay experiences. This is a 12 month contract role.

Job Responsibilities

• Provide general administrative support to the Asia Pacific Public Policy Team and Global Policy Team. This includes team organization, calendar management, note-taking, meeting preparation and follow up, report and resource/database maintenance.
• Support day-to-day operation and administration of team budgets.
• Serve as point of contact for vendor registration and onboarding of new vendors. Track vendor status and assist with any issues that may arise.
• Process vendor payments including collecting tax information, invoices and additional payment information as needed.
• Provide vendors and internal stakeholders updates regarding payment or contract status. Maintain accurate payment records and budget information.
• Develop strong vendor and internal stakeholder relations and maintain effective communication channels.
• Assist Regional Program Manager with ad-hoc operations projects such as offsite planning and virtual events.
• Support weekly reporting and updates to Global Policy and cross-functional partners.

Job Requirements

• Bachelor's degree or equivalent with 3+ years of relevant experience in program coordination, administration role with technology, multinational companies.
• Experience working on a Political Campaign or a Public Policy Team is a plus
• Expertise in Google suite, especially Sheets, Slides, and Docs
• Experience managing a budget
• Exhibit strong process-oriented skills and strive to find the most efficient way to do things without sacrificing a high quality of work and/or results
• Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities
• An ability to exercise judgment and maintain strict confidentiality
• Strong written and verbal communication skills
• Proven track record of being reliable, prepared, responsive and eager to learn
• Strong prioritization, multitasking and time management skills
• Flexible, with the ability to remain poised under pressure
• Should have Good communication skills.