Office Administrator & Operations Specialist

BASSETTI TALENT POOL; Singapore; On-site; SGD 26,000 - 32,000; Full time

Benefits offered by this job

Medical and dental insurance

Growth opportunities

Collaborative work environment

Regional presence

Job summary

BASSETTI TALENT POOL is seeking a proactive Office Administrator & Operations Specialist to join our Singapore team. You will support daily office operations, vendor relations, procurement, travel logistics, and basic finance/HR coordination, acting as the bridge between local staff and regional teams.

In this role you’ll manage facility services, asset inventories, onboarding/offboarding, IT coordination, and cross-functional collaboration to keep operations smooth.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Hospitality, Human Resources, or a related field.
• 3+ years of experience in office administration, corporate operations, or facility management in Singapore.
• Vendor management, sourcing, negotiation, and contract oversight experience.
• Proficiency in Microsoft Office 365 and modern office/expense management software (Concur, Workday, SAP).
• Excellent verbal and written English communication; ability to collaborate across regions.

Responsibilities

• Manage daily office operations and facility management to ensure a safe, organized workplace.
• Oversee procurement, inventory tracking, and stock replenishment for office supplies.
• Coordinate vendor invoices, payments, and employee reimbursements with Finance.
• Handle local travel logistics including flights, accommodations, visas, and itineraries.

Skills

Communication

Independence

Attention to detail

Adaptability

Problem-solving

Collaboration

Education

Diploma or Bachelor’s degree in Business Administration / related field

Tools

Microsoft Office 365

Concur

Workday

SAP

Job description

We are seeking a proactive, highly organized, and detail-oriented Office Administrator & Operations Specialist to join our team in Singapore. In this role, you will be the backbone of our daily office operations, ensuring a seamless working environment for local staff, regional counterparts, and leadership.

You will manage facility operations, vendor relations, procurement, travel logistics, and basic finance and HR coordination, while serving as a key liaison between our Singapore office and regional/headquarter teams.

Key Responsibilities

1. Daily Office Operations & Facility Management

• Proactively identify, report, and resolve day-to-day office issues.
• Serve as the primary point of contact for external vendors, building management, and maintenance service providers.
• Ensure a clean, safe, organized, and fully functional workplace environment at all times.

2. Office Supplies & Asset Management

• Oversee procurement, inventory tracking, and stock replenishment for office supplies and pantry amenities.
• Maintain the company’s fixed-asset registry and conduct periodic audits on hardware, furniture, and office equipment.

3. Finance & Expense Support

• Partner closely with the Finance team to process vendor invoices, payments, expense claims, and employee reimbursements in a timely manner.
• Help clarify and allocate cross-departmental cost ownership for administrative expenditures.

4. Travel & Logistics Coordination

• Manage end-to-end travel logistics for local team members and visiting executives, including flights, accommodation, visas, and itineraries.
• Assist team members with post-travel expense reporting and reconciliation.

5. Onboarding / Offboarding & IT Coordination

• Facilitate administrative onboarding workflows for new hires (desk allocation, welcome kits, access cards).
• Coordinate offboarding logistics for exiting employees.
• Work with the regional IT support team to manage hardware setup, device deployment, and remote-access troubleshooting.

6. Cross-Functional & Regional Collaboration

• Act as the primary administrative bridge connecting local operations with headquarter and regional teams across HR, Finance, IT, and Business units.
• Support local employee engagement initiatives and company culture activities.

7. Calendar-Driven Operations & Events

• Plan, prepare, and execute seasonal and recurring initiatives (e.g., festive/holiday gifting, year-end parties, annual budget preparation, period-end closings).
• Maintain accurate operational logs, records, and standard operating procedures (SOPs).

8. Ad-hoc Duties

• Perform other ad-hoc administrative or operational duties as assigned to support business continuity and growth.

Requirements & Qualifications

• Education: Diploma or Bachelor’s degree in Business Administration, Hospitality, Human Resources, or a related field.
• Experience: 3+ years of experience in office administration, corporate operations, or facility management within a fast-paced or multinational corporate environment in Singapore.
• Vendor Management: Proven track record in vendor sourcing, negotiation, and contract oversight.
• Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams) and modern office/expense management software (e.g., Concur, Workday, or SAP).
• Communication: Excellent verbal and written English communication skills; ability to collaborate effectively with cross-border and cross-functional teams.
• Personal Attributes: Strong problem-solving mindset, high attention to detail, adaptability, and the ability to work independently with minimal supervision.

What We Offer

• Competitive compensation package aligned with Singapore market standards (2600 SGD max)
• Comprehensive medical and dental insurance coverage.
• Dynamic, inclusive, and collaborative work environment.
• Opportunities for professional growth within a expanding regional presence.