Regional Legal Administrator

TheExecutiveCircle Asia Pacific Pte Ltd; Singapore; Sur place; SGD 42 000 - 54 000; Plein temps

Résumé du poste

TheExecutiveCircle Asia Pacific Pte Ltd is seeking a competent administrator to support its Legal & Compliance department in Singapore. The role involves managing contract databases, CLM systems, and corporate secretarial coordination for regional HQ and subsidiaries.

You will assist Counsels with contract administration, LOA lifecycle management (DocuSign), and vendor onboarding, while ensuring invoices are processed and digital training resources are created. Strong MS 365 skills are essential.

Qualifications

• Diploma holder with attention to detail and strong organizational skills.
• Experience in managing contract databases and corporate secretarial tasks.
• Proficient in MS Office 365 and document workflow management.

Responsabilités

• Assist administration of Corporate/Legal Dept and regional subsidiaries.
• Coordinate corporate secretarial documents (signing, notarization, legalization) and maintain entity data.
• Assist Counsels with contract administration and CLM lifecycle management (DocuSign).
• Manage contract lifecycle platform and signing processes between parties.
• Organize L&C department folders, process invoices, onboard vendors, and prepare budgets.
• Collaborate on creating digital training materials and learning modules.
• Ensure smooth L&C administration and regional support across HQ and subsidiaries.

Connaissances

Contract management

Statutory filings

CLM systems

DocuSign

Microsoft Office 365

Workflow management

Formation

Diploma

Outils

CLM software

DocuSign

Description du poste

Administration of Legal Department including organization of documents filings, invoices processing, onboarding of vendors, overseeing corporate secretarial coordination for regional headquarter and its subsidiaries, and general administration support to the Legal & Compliance (L&C) Department.

Key Accountabilities

• Corporate secretarial coordinationarranging for corporate secretarial documents for ESP and regional subsidiaries to be signed, notarized and legalized as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department includes organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support regional headquarter and regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for regional headquarter and regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.

Key Job Requirements

• Proficiency in managing contract databases and utilizing contract lifecycle management software.
• Knowledge of statutory filings, board minutes preparation, regulatory compliance, and corporate secretarial standards.
• Familiarity with creating digital training modules, including writing instructional content, ability to upload, track, and administer online learning content.
• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and managing departmental operational workflows.

Critical Work Experience

• Hands-on experience administering Contract Lifecycle Management (CLM) systems, tracking milestones, managing renewals, and auditing contract repositories.
• Proven track record in preparing board resolutions, maintaining minute books, managing statutory filings, and ensuring corporate regulatory compliance.
• Background in managing day-to-day office operations, optimizing workflows, tracking budgets, and coordinating cross-functional departmental projects.

Qualification

A Diploma-holder, with the following skills:

• Attention to detailto ensure that documents are correctly prepared for signature, and properly filed and maintained
• Information orderingability to arrange things or actions in an orderly manner such as converting document types and assigning file names and numbers
• Time management skillsto work efficiently on a variety of tasks
• Document securityto follow best practices for document and file security for both paper and digital documents
• Communication skillsto communicate across departments, provide information and prepare documents