Legal / Contract Administrator

THEEXECUTIVECIRCLE ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

THEEXECUTIVECIRCLE ASIA PACIFIC PTE. LTD. in Singapore seeks a Legal Administrator / Contract Administrator to support regional contracts, business documentation and related activities.

You will coordinate contract administration, maintain document management systems and ensure records are accurate and up-to-date. The role requires a Diploma or equivalent, strong MS Office skills and the ability to work with stakeholders across markets.

Qualifications

• Diploma or equivalent with experience in contract/legal/corporate administration.
• Hands-on experience in contract administration and document management.
• Familiarity with electronic contract signing platforms and document management systems.
• Knowledge of corporate documentation and statutory filings is a plus.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail, organisation and time management.
• Good communication and coordination across functions and countries.
• Discretion handling confidential information.

Responsibilities

• Coordinate administration of contracts during the document and signing process.
• Manage and maintain contract databases, repositories and related docs.
• Coordinate preparation, circulation and execution of agreements and other documents.
• Maintain standard agreements, templates and corporate documentation.
• Organise electronic filing systems and databases for easy retrieval.
• Coordinate corporate documentation for regional entities when required.
• Support invoice processing, vendor coordination, budget tracking and admin activities.
• Assist with internal training materials and digital learning resources.
• Collaborate with stakeholders across functions and markets to improve docs and processes.
• Provide general coordination and administrative support for regional activities.

Skills

Contract administration

Document management

Microsoft Office (Word, Excel, Power)

Communication skills

Attention to detail

Time management

Discretion with confidential info

Education

Diploma or equivalent

Tools

Electronic contract signing platforms

Document management systems

Contract databases

Job description

Legal Administrator /Contract Administrator

Job Summary

Support the administration and coordination of contracts, business documentation and related activities for a regional function, together with general administrative and operational support.

Key Responsibilities

• Coordinate the administration of contracts throughout the document and signing process, including tracking status, follow-ups, renewals and maintaining accurate records.
• Manage and maintain contract databases, repositories and related documentation.
• Coordinate the preparation, circulation and execution of agreements and other business documents.
• Maintain standard agreements, templates and corporate documentation, ensuring records are kept up to date.
• Organise and maintain electronic filing systems and databases for easy retrieval of documents.
• Coordinate corporate documentation and information for regional entities when required.
• Support invoice processing, vendor coordination, budget tracking and other administrative activities.
• Assist with the preparation and administration of internal training and digital learning materials.
• Work with stakeholders across different functions and markets to improve documentation, processes and workflows.
• Provide general coordination and administrative support for regional activities.

Requirements

• Diploma or equivalent qualification with relevant experience in contract administration, legal administration, corporate administration or a related function.
• Hands-on experience in contract administration, document management or maintaining contract databases.
• Familiarity with electronic contract/signing platforms and document management systems.
• Knowledge of corporate documentation, statutory filings or corporate secretarial matters would be an advantage.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong attention to detail, organisation and time management skills.
• Good communication and coordination skills, with the ability to work across functions and countries.
• Able to handle confidential information with discretion.