Paralegal Administrator #ESY

Recruit Express Pte Ltd; Singapore; Hybrid; SGD 40,000 - 68,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore seeks a versatile Legal & Compliance Administrator to coordinate corporate secretarial activities for regional subsidiaries, and to support contract administration across the L&C team.

You will help manage the contract lifecycle platform (DocuSign), organise digital folders, process invoices, onboard vendors and assist with budgeting, learning resources, and logistics to ensure smooth operations across the department and its regional network.

Qualifications

Responsibilities

• Corporate secretarial coordination – arranging for corporate secretarial documents for regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.

Job description

• Corporate secretarial coordination – arranging for corporate secretarial documents for regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.