Regional Legal Operations & Contracts Coordinator

TheExecutiveCircle Asia Pacific Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

TheExecutiveCircle Asia Pacific Pte Ltd is seeking a competent administrator to support its Legal & Compliance department in Singapore. The role involves managing contract databases, CLM systems, and corporate secretarial coordination for regional HQ and subsidiaries.

You will assist Counsels with contract administration, LOA lifecycle management (DocuSign), and vendor onboarding, while ensuring invoices are processed and digital training resources are created. Strong MS 365 skills are essential.

Qualifications

• Diploma holder with attention to detail and strong organizational skills.
• Experience in managing contract databases and corporate secretarial tasks.
• Proficient in MS Office 365 and document workflow management.

Responsibilities

• Assist administration of Corporate/Legal Dept and regional subsidiaries.
• Coordinate corporate secretarial documents (signing, notarization, legalization) and maintain entity data.
• Assist Counsels with contract administration and CLM lifecycle management (DocuSign).
• Manage contract lifecycle platform and signing processes between parties.
• Organize L&C department folders, process invoices, onboard vendors, and prepare budgets.
• Collaborate on creating digital training materials and learning modules.
• Ensure smooth L&C administration and regional support across HQ and subsidiaries.

Skills

Contract management

Statutory filings

CLM systems

DocuSign

Microsoft Office 365

Workflow management

Education

Diploma

Tools

CLM software

DocuSign

Job description

TheExecutiveCircle Asia Pacific Pte Ltd is seeking a competent administrator to support its Legal & Compliance department in Singapore. The role involves managing contract databases, CLM systems, and corporate secretarial coordination for regional HQ and subsidiaries.

You will assist Counsels with contract administration, LOA lifecycle management (DocuSign), and vendor onboarding, while ensuring invoices are processed and digital training resources are created. Strong MS 365 skills are essential.