Recruitment Coordinator

TECHKNOWLEDGEY PTE. LTD.; Singapore; On-site; SGD 42,000 - 52,000; Full time

Job summary

TECHKNOWLEDGEY PTE. LTD. in Singapore is seeking an exceptionally organized Recruitment Operations Administrator to keep multiple processes running smoothly, manage candidate information, and coordinate interviews across time zones.

You will ensure data accuracy, collaborate with recruiters, prepare candidate information for clients, and resolve scheduling conflicts. The role rewards proactive ownership, detail orientation, and the ability to handle high-volume workloads in a fast-paced

Qualifications

• Strong attention to detail and accuracy.
• Excellent organisational and calendar management skills.
• Ability to manage high volume of processes across multiple time zones.
• Proactive problem solver with ownership mindset.

Responsibilities

• Manage and maintain accurate candidate information across internal systems and ensure data is complete and up to date.
• Support recruiters and team members to handle a high volume of candidate processes daily.
• Prepare and present accurate candidate information to clients with clear communication.
• Coordinate a large volume of interviews, assessments, and recruitment activities across multiple candidates, stakeholders and time zones.
• Manage calendars and scheduling changes, resolve conflicts, and ensure correct meeting details.
• Track candidate progress and follow up on outstanding actions, deadlines and feedback.
• Consolidate information from email, messaging platforms, and internal systems.
• Perform other candidate-related administrative tasks and ad hoc operational duties.

Skills

Meticulous

Organised

Time management

Stakeholder coordination

Data management

Communication skills

Tools

Microsoft Office

Google Workspace

Job description

This is a highly operational role where accuracy, organisation and responsiveness directly impact the experience of our candidates, clients and internal teams.

You will be responsible for keeping multiple recruitment processes running smoothly — from managing candidate information and coordinating interviews to handling time-sensitive requests across different stakeholders and time zones.

This role is ideal for someone who is meticulous, highly organised and comfortable managing a large volume of information and moving parts at the same time. You should enjoy creating structure, keeping things tidy and making sure nothing falls through the cracks.

Sounds great – what will I do?

• Manage and maintain accurate candidate information across internal systems, ensuring data is complete, up to date and correctly captured.
• Work closely with recruiters and other team members to support a high volume of candidate processes on a daily basis.
• Prepare and present accurate candidate information to clients, ensuring all relevant details are captured and communicated clearly.
• Coordinate a high volume of interviews, technical assessments and other recruitment activities across multiple candidates, stakeholders and time zones.
• Manage calendars and scheduling changes, proactively resolving conflicts and ensuring all parties have the correct information and meeting details.
• Track candidate progress throughout the recruitment process and follow up on outstanding actions, deadlines and feedback.
• Consolidate and manage information received through different channels, including email, messaging platforms, internal systems and documents.
• Conduct other candidate-related administrative processes where required.
• Support the team with ad hoc administrative and operational tasks.
• Identify gaps, inconsistencies or potential issues in the recruitment process and take ownership of resolving them before they become problems.
• Manage competing priorities effectively while maintaining a high level of accuracy and responsiveness.

Ideal Experience

• Meticulous and detail-oriented — you naturally double-check information and take pride in getting the details right.
• Organised and structured in the way you manage information, tasks, calendars and documentation.
• Comfortable juggling multiple priorities simultaneously without losing track of deadlines or follow-ups.
• Strong ability to coordinate schedules across different time zones, calendars and stakeholders.
• Able to manage and organise a significant amount of information from multiple sources and channels.
• Proactive and able to anticipate what needs to be done rather than waiting to be told.
• Strong sense of ownership and accountability — if something is on your plate, you make sure it gets done.
• Comfortable working in a fast-paced, lean environment where priorities can change quickly.
• Independent and resourceful, while also being a strong team player.
• Positive, service-oriented and customer-focused, with the ability to communicate professionally with candidates, clients and internal stakeholders.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office / Google Workspace and comfortable learning and using different software and systems to work efficiently.
• Knowledge of Singapore employment practices and/or employment regulations across APAC would be an advantage.