Receptionist & Admin Assistant

AMOS SUPPLY PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

AMOS SUPPLY PTE. LTD. in Singapore is seeking a professional receptionist to greet visitors, manage calls, and handle correspondence while upholding office security and 5S standards.

The role offers hands-on administrative support across facilities, vendor coordination, travel arrangements, and event organization, with opportunities to contribute to process improvements and ensure smooth daily operations.

Candidates should be well presented, service oriented, and proficient in Microsoft Office.

Qualifications

• Minimum secondary education; Diploma in Business Administration or related field preferred.
• Previous receptionist/front desk/administrative experience is an advantage.
• Presentable, professional and service-oriented.
• Strong communication and interpersonal skills.
• Organized with good attention to detail.
• Able to multitask in a fast-paced environment.
• Proficient in Microsoft Office applications.

Responsibilities

• Welcome and attend to visitors in a professional and friendly manner.
• Manage incoming calls, emails, and general correspondence efficiently.
• Coordinate visitor access and ensure compliance with office security procedures.
• Handle incoming mail, deliveries, and courier services.
• Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards.
• Monitor and replenish office supplies and stationery.
• Provide general administrative support including filing, scanning, and documentation.
• Maintain employee access cards, name cards, and contact directories.
• Manage vendor listings and coordinate servicing of office equipment and facilities.
• Assist in travel bookings, accommodation, and transportation arrangements.
• Support expense claims processing and vendor payment tracking.
• Assist in organizing meetings, appointments, and company events.
• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
• Coordinate PR/PO approvals with relevant departments.
• Support onboarding activities including system setup and issuing uniforms.
• Coordinate work pass matters with MOM when required.
• Maintain inventory of company-issued items (e.g. uniforms).
• Perform ad hoc administrative and operational tasks as assigned by Management or Department Head

Skills

Communication

Interpersonal skills

Organisation

Attention to detail

Multitasking

Customer service

Education

Diploma in Business Administration or related field

Secondary education

Tools

Microsoft Office

Job description

Job Description

• Welcome and attend to visitors in a professional and friendly manner
• Manage incoming calls, emails, and general correspondence efficiently
• Coordinate visitor access and ensure compliance with office security procedures
• Handle incoming mail, deliveries, and courier services
• Maintain reception and common areas in a clean, organized, and presentable condition in line with 5S standards
• Monitor and replenish office supplies and stationery
• Provide general administrative support including filing, scanning, and documentation
• Maintain employee access cards, name cards, and contact directories
• Manage vendor listings and coordinate servicing of office equipment and facilities
• Assist in travel bookings, accommodation, and transportation arrangements
• Support expense claims processing and vendor payment tracking
• Assist in organizing meetings, appointments, and company events
• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO)
• Coordinate PR/PO approvals with relevant departments
• Support onboarding activities including system setup and issuing uniforms
• Coordinate work pass matters with MOM when required
• Maintain inventory of company-issued items (e.g. uniforms)
• Perform ad hoc administrative and operational tasks as assigned by Management or Department Head

Requirements

• Minimum Secondary education; Diploma in Business Administration or
• related field preferred
• Previous experience in receptionist, front desk, or administrative role is an advantage
• Presentable, professional, and service-oriented
• Strong communication and interpersonal skills
• Organized withgood attention to detail
• Able to multitaskin a fast-paced environment
• Proficient in Microsoft Office applications
• Basic understanding of office administration procedures