Office Receptionist

NVISWAH EMPLOYMENT AGENCY; Singapore; On-site; SGD 20,088 - 33,480; Full time

Job summary

NVISWAH Employment Agency is seeking a friendly receptionist to provide front-desk support and create a professional, welcoming experience for visitors, clients, and staff. You will answer calls, screen inquiries, register visitors, and help manage mail and deliveries to keep the office running smoothly.

The role requires basic Microsoft Office skills, good communication, organization, and a professional appearance.

Qualifications

• Previous receptionist or administrative experience to perform duties effectively.
• Basic proficiency in Microsoft Office and email applications to support administrative tasks
• Strong organisational and multitasking abilities to manage multiple responsibilities efficiently
• Good communication and customer-service skills to interact professionally with visitors and staff
• Professional appearance and positive attitude to represent the company well
• Ability to handle confidential information responsibly to maintain trust and compliance

Responsibilities

• Greet and assist visitors warmly and professionally to create a positive first impression
• Answer, screen, and direct incoming phone calls and messages efficiently to appropriate personnel
• Register visitors and issue visitor passes to ensure security and smooth access control
• Manage incoming and outgoing mail, parcels, and courier services accurately and timely
• Coordinate meeting-room bookings and prepare rooms to meet user requirements
• Respond promptly to general enquiries via phone, email, or in person to provide accurate information
• Maintain a tidy and presentable reception and office area to uphold a professional environment
• Monitor office supply levels and coordinate timely replenishment to avoid shortages
• Provide administrative support including filing, data entry, photocopying, and document preparation to assist office operations
• Schedule appointments, deliveries, and basic office-maintenance requests to support daily workflows
• Follow workplace safety, security, and confidentiality procedures to protect company assets and information
• Arrange cleaning duties and maintain a clean, tidy, and welcoming office environment
• Perform other administrative duties as assigned by the supervisor to support team needs

Skills

Front-desk experience

Microsoft Office

Organisational skills

Customer service

Professional appearance

Confidentiality

Tools

Microsoft Office

Email applications

Job description

Company Overview

NVISWAH Employment Agency is a manpower solutions partner for business owners. Acting as a job hunter, we source, screen, and place workers across industries to meet operational needs with compliance and transparency aligned with MOM regulations.

Job Summary

Responsible for providing front-desk support and creating a professional, welcoming experience for visitors, clients, and employees.

Responsibilities

• Greet and assist visitors warmly and professionally to create a positive first impression
• Answer, screen, and direct incoming phone calls and messages efficiently to appropriate personnel
• Register visitors and issue visitor passes to ensure security and smooth access control
• Manage incoming and outgoing mail, parcels, and courier services accurately and timely
• Coordinate meeting-room bookings and prepare rooms to meet user requirements
• Respond promptly to general enquiries via phone, email, or in person to provide accurate information
• Maintain a tidy and presentable reception and office area to uphold a professional environment
• Monitor office supply levels and coordinate timely replenishment to avoid shortages
• Provide administrative support including filing, data entry, photocopying, and document preparation to assist office operations
• Schedule appointments, deliveries, and basic office-maintenance requests to support daily workflows
• Follow workplace safety, security, and confidentiality procedures to protect company assets and information
• Arrange cleaning duties and maintain a clean, tidy, and welcoming office environment
• Perform other administrative duties as assigned by the supervisor to support team needs

Preferred competencies and qualifications

• Previous receptionist or administrative experience to perform duties effectively
• Basic proficiency in Microsoft Office and email applications to support administrative tasks
• Strong organisational and multitasking abilities to manage multiple responsibilities efficiently
• Good communication and customer‑service skills to interact professionally with visitors and staff
• Professional appearance and positive attitude to represent the company well
• Ability to handle confidential information responsibly to maintain trust and compliance