Receptionist / Admin Officer

PAXOCEAN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

PAXOCEAN ENGINEERING PTE. LTD. is seeking a friendly Front Desk Administrator to coordinate front desk activities and support general office operations from the Singapore office at 5 Jalan Samulun.

The role covers greeting visitors, handling calls and emails, mail and courier, and coordinating meeting room bookings. You will manage office supplies and refreshments, assist with onboarding and coordination tasks, arrange events or hampers when needed, and provide basic procurement and billing

Qualifications

• Proficient in MS Office and general computer skill
• Responsible, punctual, and able to work independently or with minimal supervision
• Perform other administrative, coordination and ad-hoc duties as assigned from time to time

Responsibilities

• Welcome clients and visitors in a professional and courteous manner
• Handle incoming phone calls and emails, and direct enquiries to the appropriate departments or personnel
• Coordinate meeting room bookings and ensure reception and meeting areas are clean and well-maintained
• Provide administrative support for onboarding and coordination activities
• Arrange refreshments for meetings and events, and coordinate the purchase of hampers or condolence flowers when required

Skills

MS Office

Reception duties

Independent work

Job description

Position Summary

This role focuses on front desk coordination and general office administration.

Work Location: 5 Jalan Samulun
Working Hours: 7.30am to 5.00pm (morning transportation provided)

Tasks and Responsibilities

Front Desk & Reception

• Welcome clients and visitors in a professional and courteous manner
• Handle incoming phone calls and emails, and direct enquiries to the appropriate departments or personnel
• Manage incoming and outgoing mail, courier arrangements, and deliveries
• Coordinate meeting room bookings and ensure reception and meeting areas are clean and well-maintained

Administration & Office Operations

• Manage office and pantry supplies, including stationery, refreshments and replenishment of inventory
• Provide administrative support for onboarding and coordination activities
• Arrange refreshments for meetings and events, and coordinate the purchase of hampers or condolence flowers when required
• Assist with billing administration, payment tracking, and simple procurement activities
• Support the coordination and setup of meeting rooms, company events and internal activities
• Perform other administrative, coordination and ad-hoc duties as assigned from time to time

Job Requirements

• Proficient in MS Office and general computer skill
• Responsible, punctual, and able to work independently or with minimal supervision

.