Receptionist

LS 2 SERVICES PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

LS 2 SERVICES PTE LTD seeks a diligent Facilities Coordinator to handle meetings logistics, reception, and records management at Marina Bay Financial Centre. You will coordinate external events, supervise vendor interactions, and support office operations in a multinational environment.

The role requires 2–4 years in administration/facilities, strong MS Office skills, and professional English. Expect a 5-day work week with on-site duties and front-facing service responsibilities.

Qualifications

• Strong organization and multitasking abilities.
• Proficient in MS Word, Excel, Outlook.

Responsibilities

• Schedule and coordinate meetings, events, and logistics for internal/external stakeholders.
• Greet visitors, screen calls, manage front desk duties, and route inquiries.
• Maintain filing systems, incoming documents, and records updates.

Skills

Organizational skills

Multitasking

MS Office

English communication

Vendor coordination

Records management

Education

Diploma or Bachelor's degree

Tools

MS Office

Job description

Job Responsibilites

Meetings & events: arrange all logistics for external meetings/international events (registration, materials, logistics, location); maintain a log of meetings/events/conferences in the format directed by the Head of Office; assist with scheduling and logistics for internal meetings; arrange food/drinks for official meetings on request of the Senior Finance and Administrative Officer, and serve tea/coffee for external visitor meetings.

Reception & front desk: greet and escort external visitors to meetings, and refer unexpected visitors to the appropriate staff; screen incoming calls, take accurate messages, and route queries to the right staff; ensure follow-up on specific queries; maintain a directory of external contacts from business cards; relieve the ADB Senior Operations Assistant as required.

Records & mail: prepare a list of incoming documents and maintain/update filing systems and records; review incoming documents and mail and distribute to concerned staff or elevate to supervisors as needed.

Facilities management (Facility Officer role): oversee Integrated Facilities Management — soft services (janitorial, pest control, landscaping, waste management), building maintenance (UPS, aircon, BMS, fire detection/alarm, water filtration, photocopiers/printers, security equipment), and miscellaneous ad hoc services; coordinate with the landlord and LS2 Facilities staff/subcontractors on repairs, maintenance, and housekeeping; receive service requests from staff/consultants/LS2 and arrange workforce for inspection and repairs.

Supplies & assets: maintain adequate stock of office supplies and consumables, reordering in good time; maintain inventory of all ADB assets per ADB Asset Management Policies.

Job Requirements

Education: Diploma or Bachelor's degree, preferably in Business Administration, Office Management, or a related field.

Experience: 2–4 years in a receptionist, administrative, or facilities coordination role, ideally in an international organization, corporate office, or multinational environment.

Skills: strong organizational and multitasking ability; proficiency in MS Office (Word, Excel, Outlook); good written and spoken English; basic vendor/contractor coordination experience; familiarity with office filing and records systems.

Attributes: professional presentation and demeanor (including compliance with uniform/dress code standards set by ADB); discretion in handling confidential documents and visitor information; reliability and responsiveness under supervisor direction; comfortable serving in a front-facing, service-oriented role.

Others

Work Location: Marina Bay Financial Centre

Working Hours: 5 Days Work Week