Receptionist

Greensafe International Pte Ltd; Singapore; On-site; SGD 32,000 - 50,000; Full time

Job summary

Greensafe International Pte Ltd is seeking an Administrative Assistant to support school operations by handling enquiries, mails, and resources, and assisting staff and pupils. The role emphasizes reliable administrative duties, strong communication, and teamwork, with responsibilities including maintaining uniforms and ensuring smooth daily school functions for students and staff.

You will collaborate with teachers and administration to coordinate activities, manage documentation, and respond

Qualifications

• Minimum GCE O-Level or equivalent qualification.
• At least 3 years of relevant experience in a similar role within schools.
• Proficient in Microsoft Office applications.
• Strong communication and interpersonal skills to interact effectively with pupils, staff and visitors.

Responsibilities

• Respond promptly and courteously to enquiries, calls, and visitors with accurate information.
• Manage incoming and outgoing mails, parcels, and goods for timely distribution.
• Retrieve phone messages and relay them to relevant personnel.
• Assist pupils and staff by managing resource loans and supporting activities.
• Organize uniform cupboards for easy access and inventory control.
• Perform administrative and clerical tasks to support daily operations.
• Assist with urgent duties during emergencies or school events to ensure safety.

Skills

Microsoft Office

Communication skills

Interpersonal skills

Education

GCE O-Level or equivalent

Job description

Company Overview

Greensafe International Pte Ltd provides consulting, training, auditing, and outsourcing services focused on Workplace Safety & Health, Environmental, and Quality solutions for diverse industries and workplaces.

Job Summary

You will support school operations by managing enquiries, mails, and resources, assisting staff and pupils, maintaining uniforms, and performing administrative duties to ensure smooth daily functions.

Responsibilities

• Respond promptly and courteously to walk-in enquiries, telephone calls, and visitors to provide accurate information and assistance
• Manage incoming and outgoing mails, parcels, and goods to ensure timely and accurate distribution within the school
• Retrieve phone messages and relay them accurately to the relevant personnel to maintain effective communication
• Assist pupils with their needs and support staff by managing resource loans and conducting surveys to facilitate school activities
• Organize and maintain uniform cupboards in a neat and orderly manner to ensure easy access and inventory control
• Perform assigned administrative and clerical tasks efficiently to support daily school operations
• Assist with urgent duties during emergencies or school events to ensure safety and smooth coordination

Required competencies and certifications

• Minimum GCE O-Level or equivalent qualification
• At least 3 years of relevant experience in a similar role within schools
• Proficient in Microsoft Office applications to complete administrative tasks
• Strong communication and interpersonal skills to interact effectively with pupils, staff, and visitors

Preferred competencies and qualifications

• Positive and cooperative attitude to contribute effectively as a team player