Receiptionist#Assumption English School

VINAYAK ENGINEERING & SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

VINAYAK ENGINEERING & SERVICES PTE. LTD. is seeking a Corporate Support Officer (Receptionist) to manage the school General Office and aid administrative operations.

The role requires professional, service-oriented individuals with strong organisational skills and experience in a school setting. The responsibilities cover reception duties, mail handling, attendance updates, document preparation and event support, with a Monday–Friday schedule during school hours.

Qualifications

• GCE O Level or equivalent.
• At least 1 year of working experience in a school environment.
• Proficient in Microsoft Office.
• Good communication and interpersonal skills.
• Pleasant, professional and service-oriented personality.
• Strong organisational and administrative skills.
• Good teamwork with initiative and the ability to work independently.
• Able to work in a fast-paced environment.

Responsibilities

• Manage the General Office reception and attend to visitors, staff, students and parents.
• Receive, review and distribute general office emails and postal deliveries.
• Record and maintain mail and administrative records.
• Update daily staff movements, leave schedules and medical certificates.
• Maintain staff leave and attendance records.
• Assist with monthly attendance reports for contract staff.
• Support the preparation of student testimonials and other administrative documents.
• Assist with the distribution of examination forms and other school documents.
• Assist with the collation and filing of student progress reports.
• Prepare labels, name tents, notices and signage for meetings and school events.
• Distribute staff items such as ties and T-shirts to new employees.
• Prepare meal vouchers and other administrative materials for school activities.
• Make telephone calls to students and parents regarding school matters, events and fee-related matters.
• Provide administrative support during school events such as Open House and College Day.
• Coordinate temperature-taking exercises when required.
• Maintain and manage Lost & Found records and items.
• Perform other administrative duties assigned by the Admin Managers or School Leaders.

Skills

Communication

Organisational skills

Customer service

Education

GCE O Level or equivalent

Tools

Microsoft Office

Job description

Position: Corporate Support Officer (Receptionist)
Contract Period: 1 December 2026 – 30 November 2027
Working Days: Monday to Friday
Working Hours:

• Monday to Thursday: 7:00am – 4:00pm (30-minute lunch break)
• Friday: 7:00am – 3:30pm (30-minute lunch break)
• No work on Saturdays, Sundays and gazetted public holidays

Job Responsibilities

We are looking for a professional, organised and service-oriented Corporate Support Officer to support the school's General Office and administrative operations.

Key responsibilities include:

• Manage the General Office reception and attend to visitors, staff, students and parents.
• Receive, review and distribute general office emails and postal deliveries.
• Record and maintain mail and administrative records.
• Update daily staff movements, leave schedules and medical certificates.
• Maintain staff leave and attendance records.
• Assist with monthly attendance reports for contract staff.
• Support the preparation of student testimonials and other administrative documents.
• Assist with the distribution of examination forms and other school documents.
• Assist with the collation and filing of student progress reports.
• Prepare labels, name tents, notices and signage for meetings and school events.
• Distribute staff items such as ties and T-shirts to new employees.
• Prepare meal vouchers and other administrative materials for school activities.
• Make telephone calls to students and parents regarding school matters, events and fee-related matters.
• Provide administrative support during school events such as Open House and College Day.
• Coordinate temperature-taking exercises when required.
• Maintain and manage Lost & Found records and items.
• Perform other administrative duties assigned by the Admin Managers or School Leaders.

Requirements

• GCE O Level or equivalent.
• At least 1 year of working experience in a school environment.
• Proficient in Microsoft Office.
• Good communication and interpersonal skills.
• Pleasant, professional and service-oriented personality.
• Strong organisational and administrative skills.
• Good team player with initiative and the ability to work independently.
• Able to work in a fast-paced environment.
• Comfortable interacting with students, parents, staff and visitors.

Ideal Candidate

We are looking for someone who is responsible, organised, approachable and able to handle multiple administrative tasks efficiently while maintaining a professional attitude.