Corporate Support Officer (CSO)-Receptionist Duties

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

V-SWIFT PTE. LTD. seeks a Corporate Support Officer (CSO) to perform receptionist duties at the General Office. The role includes managing school emails, mail, attendance records, and various admin tasks for smooth office operations.

The ideal candidate has at least 1 year of school experience, is proficient in MS Office, and can thrive in a fast-paced environment. You will support staff, students, and events as part of the Admin team.

Qualifications

• Proficient in MS Office.
• Candidate with at least 1 year school working experience.
• Qualification: GCE O Level certificate or its equivalent.
• Able to work in a fast paced environment.

Responsibilities

• Receives, reviews and disseminates school generic emails & postal deliveries.
• Records mail transactions into a file for future reference.
• Updates daily staff movements, staff leave forecast and MCs on the GO Staff Movement board.
• Maintains a record of staff leave applications & MCs.
• Coordinates staff updates with AM, sending monthly attendance reports to employment agencies.
• Coordinates preparation of school testimonials for graduating students.
• Assists AM with distribution of iExam registration slips & Giro Option forms.
• Assists Year Heads with collation and storage of student progress reports.
• Prints and updates labels for staff in-boxes, collection cupboards.
• Distributes college Ties and T-shirts to new staff.
• Prepares name tents for meetings and signages for school events.
• Prepares meal vouchers for hosting of exchange students in the college.
• Initiates calls to students and parents on fee payments, events and other matters.
• Assists college events such as Open House, College Day.
• Coordinates temperature taking with contract workers, visitors and students.
• Maintains and manages a record of Lost and Found items.
• Assists Admin Manager and School Leaders in other duties.

Skills

MS Office

Adapt to fast-paced environment

1 year school experience

Education

GCE O Level or equivalent

Tools

MS Office

Job description

The Services required are setout as follows:

Corporate Support Officer(CSO)-Receptionist Duties

Main duty: Receptionist at the General Office (GO)

Other administrative duties include:

1. Receives, reviews and disseminates school generic e-mails & postal deliveries/letters.
2. Records mail transactions into a file for future reference.
3. Updates daily staff movements, staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board.
4. Maintains a record of staff leave applications & MCs.
5. Coordinates staff particular updates with AM, sending of monthly attendance reports (school-hire contract staff) to employment agencies.
6. Coordinates preparation of school testimonials for graduating students.
7. Assists AM with distribution of iExam registration slips & Giro Option forms.
8. Assists Year Heads (Student Development Team) with collation and storage of student progress reports.
9. Prints and updates of labels for staff in-boxes, collection cupboards.
10. Distributes college Ties and T-shirts to new staff.
11. Prepares name tents for meetings and prepares necessary signages for school events.
12. Prepares meal vouchers for hosting of exchange students in the college.
13. Initiates telephone calls to students and parents on matters concerning fee payments, school events and other general matters.
14. Assists college on school events such as Open House, College Day etc.
15. Coordinates the temperature taking exercise with contract workers, visitors and students when required.
16. Maintains and manages a record of Lost and Found items.
17. Assists the Admin Manager sand School Leaders in any other school-related duties, as assigned.

Qualification:

• Proficient in MS Office
• Candidate with at least 1year school working experience.
• Qualification: GCE O Level certificate or its equivalent
• Able to work in a fast paced environment