Administrative Assistant

FOREVER GOLD AND JEWELLERY PTE. LTD.; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

FOREVER GOLD AND JEWELLERY PTE. LTD. in Singapore is seeking an organized office administrator to support daily operations.

You will handle sales orders, invoices, delivery orders, travel bookings, and inventory management while maintaining filing systems and accurate data entry. The role requires strong MS Office skills, bilingual English/Mandarin communication, and the ability to multitask and meet deadlines.

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Strong English and Mandarin communication skills, both written and spoken.
• Fresh design knowledge and basic social media understanding is a plus.
• Experience with office equipment such as printers, copiers and scanners.
• Fast and accurate typing and data entry.
• Ability to multitask and prioritize competing deadlines.
• Good customer service and interpersonal skills.
• Discretion and the ability to handle confidential information.

Responsibilities

• Preparing and issuing sales orders, invoices and delivery orders
• Coordinating travel arrangements and bookings
• Ordering office supplies, managing inventory and overseeing supply budget
• Maintaining physical and digital filing systems
• Performing data entry and ensuring accurate databases
• Inventory management - support merchandise transfers, stock counts, and unpacking goods
• Handling online marketplaces: upload products, reply to enquiries and process orders
• Providing general support to managers and other staff
• Performing any other duties as assigned by Management

Skills

Bilingual English/Mandarin

MS Office

Data entry

Customer service

Tools

Word

Excel

Outlook

PowerPoint

Job description

Job Description

• Preparing and issuing sales orders, invoices and delivery orders


• Coordinating travel arrangements and booking, including flights, hotels and rental cars


• Ordering office supplies, managing inventory and overseeing supply budget


• Maintaining physical and digital filing systems


• Performing data entry and ensuring accurate databases


• Inventory management - support merchandise transfer, stock take, inventory counts, unpack goods


• Handling online marketplaces: upload products, reply to enquiries and process the order accordingly


• Providing general support to managers and other staff


• Performing any other duties as per assigned by Management

Requirements

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint


• Good communication and written skills in both English and Mandarin


• Fresh design knowledge and strong understanding of social media platforms is the plus


• Experience with office equipment such as printers, copiers and scanners


• Fast and accurate typing and data entry


• Ability to multitask and prioritize competing deadlines


• Good customer service and interpersonal skills to assist customers


• Discretion and the ability to handle confidential information