Purchasing Officer

Stamford Land Corporation Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Stamford Land Corporation Ltd is seeking a Purchasing Officer to source, purchase and coordinate timely delivery of vessel-related supplies, spare parts and services. The role collaborates with vessel masters, technical teams and vendors to ensure cost-effective procurement while complying with regulatory standards.

Responsibilities include processing requisitions, evaluating suppliers, negotiating prices, validating POs, tracking shipments, and maintaining procurement records.

Qualifications

• GCE A Level or equivalent and above.
• 1–2 years’ experience in purchasing/procurement in ship management or related industries.
• Proficient in MS Office.
• Resourceful and meticulous.
• Able to work under tight deadlines.

Responsibilities

• Process vessels’ requisition orders including orders for equipment, spare parts and other supplies.
• Source, evaluate, and negotiate with suppliers (Local & Overseas) for pricing, quality and delivery.
• Verify purchase orders and coordinate with suppliers for delivery to vessels or offices.
• Input requisitions, quotations, and approvals into the Sertica Procurement system to generate PO numbers.
• Track shipment deliveries and resolve logistics or customs issues.
• Monitor supplier performance for quality, delivery and service.
• Manage office and vessel stock levels and replenish timely.
• Prepare logistics and customs clearance documents for hand-carried items.
• Verify supplier invoices before payment.
• Review cost analysis to monitor budgets for stores and lubricants.

Skills

Resourceful

Meticulous

Deadline oriented

Education

GCE A Level or equivalent

Tools

MS Office

Sertica Procurement system

Job description

Job Overview

The Purchasing Officer is responsible for sourcing, purchasing, and coordinating the timely delivery of vessel-related supplies, spare parts, and services to support safe and efficient vessel operations. This role works closely with vessel masters, technical teams, and vendors to ensure cost-effective procurement while meeting operational and compliance requirements.

Responsibilities

• Process vessels’ requisition orders including orders for equipment, spare parts and other supplies
• Source, evaluate, and negotiate with suppliers (Local & Overseas) to ensure competitive pricing, quality, and timely delivery.
• Verify purchase orders and coordinate closely with suppliers to facilitate seamless delivery to vessels or office locations.
• Monitor, input and update requisition requests, quotations received and approvals by the General Manager and Fleet Managers into the Sertica Procurement system to generate purchase orders number and order confirmations.
• Track and follow up on shipment deliveries to ensure timely arrival at vessels and resolve any logistics or customs clearance issues.
• Monitor supplier performance to ensure continuous improvement in quality, delivery, and service.
• Manage office and vessel stock levels (e.g., boiler suits, stationery) and ensure timely replenishment.
• Prepare logistics and customs clearance documents for hand-carried items.
• Verify supplier invoices for accuracy before processing for payment.
• Review cost analysis reports to monitor budgets for stores, maintenance, and lubricants.
• Maintain up-to-date supplier records, pricing lists, and procurement documentation.
• Ensure procurement activities comply with company policies, maritime regulations, and audit requirements.
• Perform other duties as assigned by the General Manager or Fleet Managers.

Requirement

• GCE “A” Level or its equivalent and above
• Minimum 1 to 2 years’ experience in handling purchasing and / or procurement work in ship management activities or related industries
• Good MS Office Skills
• Resourceful and meticulous
• Able to work under tight deadlines