Purchasing Officer

SSC SHIP MANAGEMENT PTE LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

SSC SHIP MANAGEMENT PTE LTD is seeking a diligent Purchasing Officer to source, purchase and coordinate timely delivery of vessel supplies, spare parts and services, ensuring safety, cost efficiency, and compliance.

You will work with vessel masters, technical teams and vendors to handle requisitions, verify POs, and manage logistics to support smooth ship operations.

Qualifications

• 1–2 years’ experience in purchasing/procurement in ship management or related industries.

Responsibilities

• Process vessels’ requisition orders including equipment, spare parts, and supplies.
• Source, evaluate, and negotiate with local and overseas suppliers for pricing, quality, and timely delivery.
• Verify purchase orders and coordinate with suppliers for delivery to vessels or offices.
• Enter requisitions, quotations, and approvals into Sertica Procurement to generate PO numbers and confirmations.
• Track shipments and resolve logistics or customs issues to ensure timely arrival.
• Monitor supplier performance and aim for continuous improvement in quality and service.
• Manage office and vessel stock levels and ensure timely replenishment.
• Prepare logistics and customs documents for hand-carried items.
• Verify supplier invoices for accuracy before payment processing.
• Review cost analyses to monitor budgets for stores, maintenance, and lubricants.
• Maintain supplier records, pricing lists, and procurement documentation.
• Ensure compliance with company policies, maritime regulations, and audit requirements.

Skills

Purchasing experience

Vendor liaison

Procurement coordination

Education

GCE A Level or above

Tools

MS Office

Job description

Job Overview

The Purchasing Officer is responsible for sourcing, purchasing, and coordinating the timely delivery of vessel-related supplies, spare parts, and services to support safe and efficient vessel operations. This role works closely with vessel masters, technical teams, and vendors to ensure cost-effective procurement while meeting operational and compliance requirements.

Responsibilities

• Process vessels’ requisition orders including orders for equipment, spare parts and other supplies
• Source, evaluate, and negotiate with suppliers (Local & Overseas) to ensure competitive pricing, quality, and timely delivery.
• Verify purchase orders and coordinate closely with suppliers to facilitate seamless delivery to vessels or office locations.
• Monitor, input and update requisition requests, quotations received and approvals by the General Manager and Fleet Managers into the Sertica Procurement system to generate purchase orders number and order confirmations.
• Track and follow up on shipment deliveries to ensure timely arrival at vessels and resolve any logistics or customs clearance issues.
• Monitor supplier performance to ensure continuous improvement in quality, delivery, and service.
• Manage office and vessel stock levels (e.g., boiler suits, stationery) and ensure timely replenishment.
• Prepare logistics and customs clearance documents for hand-carried items.
• Verify supplier invoices for accuracy before processing for payment.
• Review cost analysis reports to monitor budgets for stores, maintenance, and lubricants.
• Maintain up-to-date supplier records, pricing lists, and procurement documentation.
• Ensure procurement activities comply with company policies, maritime regulations, and audit requirements.
• Perform other duties as assigned by the General Manager or Fleet Managers.

Requirement

• GCE “A” Level or its equivalent and above
• Minimum 1 to 2 years’ experience in handling purchasing and / or procurement work in ship management activities or related industries
• Good MS Office Skills
• Resourceful and meticulous
• Able to work under tight deadlines