Administrative Executive (Vibe Hotel Singapore Orchard)

Far East Hospitality; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Far East Hospitality Holdings Pte Ltd, a leading international hospitality owner and operator, invites applications for an administrative support role in Singapore. The position focuses on supporting Front Office operations, procurement, and vendor management while maintaining confidential information and high service standards.

Ideal candidates bring 2–3 years of proven administrative experience in fast-paced environments, outstanding organizational skills, and a professional, presentable

Qualifications

• Minimum of 2-3 years of experience in a similar position at this level.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style.
• Prior housekeeping or hospitality experience preferred

Responsibilities

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally

Job description

Company description

Far East Hospitality Holdings Pte Ltd (Far East Hospitality) is an international hospitality owner and operator with a diverse portfolio of 10 unique and complementary brands of hotels, serviced residences and apartment hotels, including Oasia, Quincy, Rendezvous, Village, Far East Collection, A by Adina, Adina Hotels, Vibe Hotels, Travelodge Hotels and TFE Hotels Collection. We own more than 10 hospitality assets and operate a combined portfolio of more than 17,000 rooms under management across over 100 hotels and serviced residences in ten countries - Australia, Austria, Denmark, Germany, Hungary, Japan, Malaysia, New Zealand, Singapore and Switzerland - with more in our development pipeline.

Formed as a 70-30 joint venture in 2013 between Far East Orchard Limited (a listed company under Far East Organization) and The Straits Trading Company Limited, we in turn completed a 50-50 joint venture through our wholly-owned subsidiary Far East Hospitality Investments (Australia) Pte Ltd, with Australia's Toga Group to form Toga Far East Hotels (TFE Hotels).

Job description

Responsibilities

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally

Requirements

• Minimum of 2-3 years of experience in a similar position at this level.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style.
• Prior housekeeping or hospitality experience preferred