Purchasing Executive

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

MCI Career Services Pte. Ltd. is seeking a Purchasing professional to manage end-to-end procurement, supplier relations, and price negotiations.

The role requires coordination with internal teams and overseas suppliers to ensure timely, cost-effective product availability for food distribution or related sectors. The ideal candidate will have 2–4 years in purchasing/procurement, strong Excel skills, and familiarity with SAP S4 Hana.

Qualifications

• Diploma or degree in purchasing, supply chain, logistics, business administration or related.
• 2–4 years of relevant experience in purchasing, procurement or supply chain.
• Experience with overseas suppliers is preferred.
• Experience with ERP systems (SAP S4 Hana) is an advantage.
• Good numerical and analytical skills and attention to detail.

Responsibilities

• Purchase orders processing based on stock needs and demand.
• Coordinate supplier quotes, prices and delivery schedules.
• Monitor orders and ensure timely delivery and accurate records.
• Liaise with Logistics, Warehouse and internal teams on shipments.
• Maintain supplier pricing, product information and documentation.
• Assist in improving purchasing processes and procedures.

Skills

Purchasing & order management

Supplier management

Negotiation skills

Product price comparison

Inventory awareness

Communication & coordination

Problem solving

Attention to detail

Organisation & time management

Teamwork

Education

Diploma or Degree in Purchasing, Supply Chain, Logistics, Business Administration or related

Tools

SAP S4 Hana

Microsoft Excel

Job description

Key Responsibilities

1. Purchasing & Order Management

• Prepare and process purchase orders based on stock requirements, sales demand and business needs.
• Follow up with suppliers on order confirmation, pricing, availability and delivery schedules.
• Monitor outstanding purchase orders and ensure timely delivery of goods.
• Maintain accurate purchasing records and update relevant systems accordingly.
• Ensure purchased products meet the required specifications, quality and quantity.

2. Supplier Management

• Source and evaluate suitable local and overseas suppliers based on price, quality, product availability and reliability.
• Communicate and maintain good working relationships with suppliers.
• Request and compare quotations from suppliers to obtain competitive pricing.
• Negotiate prices, payment terms, lead times and other commercial terms where applicable.
• Monitor supplier performance and highlight recurring issues to the HOD.
• Follow up with suppliers on product quality, delivery and documentation issues.

3. Import & Delivery Coordination

• Coordinate with overseas suppliers on shipment schedules and order status.
• Follow up on shipping and delivery arrangements to ensure timely arrival of goods.
• Liaise with Logistics, Warehouse and relevant internal departments on incoming shipments.
• Monitor shipment delays and take appropriate follow-up actions with suppliers.
• Assist in resolving quantity, quality, damaged goods and delivery discrepancies.

4. Inventory & Product Availability

• Monitor stock levels and purchasing requirements to support uninterrupted product supply.
• Work closely with the Warehouse and relevant departments on stock availability and replenishment needs.
• Review outstanding orders and expected deliveries to identify potential stock shortages.
• Communicate product availability and expected arrival dates to relevant internal teams.
• Assist in managing slow-moving or excess inventory where required.

5. Pricing & Product Information

• Maintain updated supplier pricing and product information.
• Compare supplier quotations and pricing to support purchasing decisions.
• Monitor changes in supplier prices and communicate significant changes to the HOD.
• Assist in sourcing new products or alternative suppliers when required.
• Maintain accurate records of supplier information, product specifications and pricing.

6. Documentation & Administration

• Prepare purchase orders, purchase requisitions and other purchasing documents.
• Ensure purchasing documents are complete and properly maintained.
• Check supplier invoices against purchase orders and relevant supporting documents.
• Maintain proper filing of purchase orders, quotations, supplier correspondence and related documents.
• Prepare purchasing reports as required.
• Update purchasing information in the ERP/purchasing system accurately and on time.

7. Internal Coordination

• Work closely with Sales, Customer Service, Warehouse, Logistics, Finance and other departments on purchasing requirements.
• Provide updates on purchase orders, product availability and expected delivery dates.
• Respond to internal enquiries relating to product availability, pricing and order status.
• Follow up on issues affecting product availability and elevate unresolved matters to the HOD.

8. Compliance & Process Improvement

• Ensure purchasing activities comply with company policies, procedures and approval requirements.
• Maintain proper documentation and records for audit purposes.
• Identify opportunities to improve purchasing processes and supplier management.
• Keep updated on relevant purchasing and supply chain practices.

Effective coordination with internal departments

Requirements

• Diploma or Degree in Purchasing, Supply Chain, Logistics, Business Administration or a related discipline.
• 2–4 years of relevant experience in purchasing, procurement or supply chain.
• Experience in food distribution, FMCG or import/export purchasing will be an advantage.
• Experience dealing with overseas suppliers is preferred.
• Good negotiation and supplier management skills.
• Proficient in Microsoft Office, particularly Excel.
• Experience with ERP system (SAP S4 Hana) will be an advantage.
• Good numerical and analytical skills.
• Good attention to detail and accuracy.
• Good communication and interpersonal skills.
• Good organisational and time-management skills.
• Able to work independently and manage multiple priorities.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented with a high level of accuracy in work.

Key Competencies

• Purchasing and order management
• Supplier management
• Negotiation skills
• Product and price comparison
• Inventory awareness
• Communication and coordination
• Problem-solving
• Attention to detail
• Organisation and time management
• Teamwork

Key Performance Indicators (KPIs)

• Timely placement and processing of purchase orders
• On-time delivery of purchased products
• Product availability and reduction of stock shortages
• Purchasing price competitiveness
• Supplier performance and responsiveness
• Accuracy of purchase orders and purchasing records
• Timely resolution of supplier and delivery issues
• Accuracy and completeness of purchasing documentation
• Compliance with purchasing procedures and approval requirements
• Effective coordination with internal departments

Mon - Fri (830am - 545pm), Alternate Sat (830am -1230pm)

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**We regret to inform that only shortlisted candidates would be notified.

EA Licence: 06C2859 (MCI Career Services Pte Ltd)