Purchaser - Contract (0082 September 2025)

Internetwork Expert; Singapore; On-site; SGD 50,220 - 66,960; Full time

Job summary

A leading procurement firm based in Singapore is looking for a Procurement Executive to manage the procurement cycle and supplier relationships. The ideal candidate has over 3 years of experience in purchasing within the shipping or maritime sector, strong negotiation skills, and proficiency in ERP systems. The role involves collaborating with logistics and ensuring timely delivery of procured goods, along with maintaining accuracy in procurement documentation.

Qualifications

• Proven experience (typically 3+ years) in a purchasing or procurement executive role.
• Experience within the shipping, maritime, or related industrial sector is preferred.
• Highly organized, detail-oriented, and able to prioritize tasks.

Responsibilities

• Manage the full procurement cycle from Purchase Request to Purchase Order closure.
• Source and evaluate suppliers, obtaining competitive quotes.
• Collaborate with the Logistics team for timely shipment and delivery.

Skills

Negotiating with suppliers

Vendor relationship management

Strong communication skills

Organizational skills

Problem-solving

Education

Diploma in Supply Chain Management

Tools

ERP procurement modules (e.g., SmartPal, Oracle)

Microsoft Office Suite

Job description

Procurement Execution & Compliance

• Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.
• Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.
• Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.
• Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.
• Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.
• Ensure prompt amendment and re-submission of any rejected POs.

Supplier & Relationship Management

• Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.
• Build and maintain strong relationships with key suppliers to ensure reliability and quality.
• Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.

Logistics & Operational Support

• Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.
• Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.

Financial & Administrative Duties

• Work with accounts to resolve discrepancies between POs and supplier invoices.
• Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).
• Ensure all POs and PRs are accurately closed in the system in a timely manner.

Continuous Improvement & Safety

• Participate in and contribute to commercial, contract, and operations meetings.
• Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.
• Support the department head on ad-hoc projects and process improvement initiatives.

Qualifications & Experience

• Diploma, Dip in Supply Chain Management is preferred
• Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector.
• Strong experience in negotiating with suppliers and managing vendor relationships.
• Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.
• A proactive problem-solver with a focus on efficiency and cost-saving.

Chan Chee Meng
EA 07C3069
R1110620