Purchasing Executive

IAQ ENGINEERING (SG) PTE. LTD.; Singapore; Sur place; SGD 42 000 - 68 000; Plein temps

Résumé du poste

IAQ Group is seeking a Procurement professional in Singapore to manage end-to-end purchasing, ensuring timely delivery and quality of materials. You will liaise with suppliers and internal teams to optimize procurement operations and support project requirements.

Responsibilities include handling sourcing, RFQs, POs, shipping coordination, and delivery follow-up, with a focus on cost efficiency and supplier performance.

Qualifications

• Interpersonal, communication and negotiation skills required.
• Strong attention to detail and accuracy in procurement documentation.
• Ability to work independently and as part of a team under pressure.

Responsabilités

• Liaise with internal departments to coordinate timely delivery of materials and equipment to meet site schedules.
• Interact with suppliers to resolve quality issues and manage return-to-vendor processes.
• Manage the full purchasing cycle including sourcing, RFQs, PO issuance, shipping coordination and delivery follow-up.
• Prepare and issue Purchase Orders ensuring accuracy and timely execution to meet project timelines.
• Address supplier capacity and material issues impacting supply continuity.
• Collaborate with vendors to schedule delivery and equipment pickup efficiently.
• Coordinate with vendors, forwarders and warehouses to ensure smooth shipment flow at optimal costs.
• Propose and implement improvements to purchasing and planning procedures to enhance efficiency.
• Conduct annual supplier evaluations and identify new suppliers when current vendors are non-competitive.
• Review purchase requisitions for compliance before processing POs.
• Establish and maintain strong supplier relationships to negotiate favorable terms.

Connaissances

Interpersonal skills

Communication skills

Negotiation skills

Formation

Diploma/Advanced/Higher/Graduate Diploma in any field

Outils

Microsoft Excel

Description du poste

Company Overview

The IAQ Group is a Malaysia-based Total Facilities Solutions Provider with over 23 years of technical excellence in Hi-Tech facilities solutions, operating across 7 countries through various service models.

Job Summary

Manage end-to-end purchasing processes to ensure timely delivery and quality of materials, liaising with suppliers and internal teams to optimize procurement operations and support project requirements.

Responsibilities

• Liaise with internal departments to coordinate timely delivery of materials and equipment to meet site schedules
• Interact with suppliers to resolve quality issues, participate in material review sessions, and manage return-to-vendor processes
• Manage the full purchasing cycle including sourcing, requesting quotations, issuing purchase orders, shipping coordination, and delivery follow-up
• Prepare and issue Purchase Orders ensuring accuracy and timely execution to meet project timelines
• Address supplier capacity and material issues that may impact supply continuity
• Collaborate with vendors to schedule delivery and equipment pick-up efficiently
• Coordinate with vendors, forwarders, warehouses, and requestors to ensure smooth shipment flow at optimal costs
• Propose and implement improvements to purchasing and planning procedures to enhance operational efficiency
• Conduct annual supplier evaluations and identify new suppliers when current vendors are non-competitive or delisted
• Review and analyze purchase requisitions to confirm compliance with procedures before processing Purchase Orders
• Establish and maintain strong supplier relationships to negotiate favorable terms and pricing
• Monitor supplier performance on delivery timeliness, quality standards, and cost-effectiveness
• Source, negotiate, and purchase supplies and materials aligned with project requirements
• Maintain and update procurement databases accurately
• Collaborate with Finance to resolve invoice discrepancies and verify shipment and purchase order accuracy
• Control pricing and negotiate contract terms with vendors to optimize procurement costs

Required competencies and certifications

• Proficient in Microsoft Office, especially Excel, to manage procurement data and reporting
• Diploma/Advanced/Higher/Graduate Diploma in any field
• Minimum 3 years of relevant work experience in procurement or related functions

Preferred competencies and qualifications

• Strong interpersonal, communication, and negotiation skills applied to supplier and internal stakeholder interactions
• Meticulous and well-organized with strong attention to detail and accuracy in procurement documentation
• Ability to work independently and as a team player under pressure with a strong sense of urgency and responsibility
• Demonstrates integrity and commitment to customer satisfaction
• Self-driven with a strong work ethic and collaborative mindset