Purchasing Executive - Corporate Procurement (Based in Tuas)

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD. is seeking a resourceful Purchasing Executive to manage procurement across office supplies, IT equipment, furniture and facilities-related materials.

You will oversee the full purchasing cycle—from sourcing and quotation evaluation to PO processing, delivery coordination and documentation. You'll focus on cost-conscious purchasing, strong supplier management and value-for-money outcomes, collaborating with HR, Administration, Finance, IT and Facilities

Qualifications

• 2–3 years of relevant purchasing or procurement experience.
• Experience in general procurement, office administration, facilities or corporate purchasing.
• Strong negotiation skills and commercial awareness.
• Understanding of cost control.
• Good logical reasoning and problem-solving ability.
• Resourceful and able to source suppliers independently.
• Proficient in Excel and ERP systems.
• Strong organizational skills and attention to detail.
• Able to work efficiently under pressure.

Responsibilities

• Manage purchasing requests from sourcing through delivery and completion.
• Source suitable suppliers and evaluate quotations based on price, quality, suitability, reliability and lead time.
• Negotiate competitive pricing, payment terms and delivery schedules.
• Identify alternative suppliers and practical solutions to meet operational requirements.
• Monitor supplier performance and follow up on outstanding orders, deliveries and payment status.
• Review purchase requests and recommend cost-effective alternatives.
• Assess specifications and pricing to identify unnecessary expenditure.
• Maintain price comparisons and monitor historical purchasing costs.
• Identify opportunities for bulk purchasing, supplier consolidation and cost savings.
• Ensure purchases meet operational needs and provide value for money.
• Work closely with HR, Administration, Finance, IT, Facilities and other departments to understand purchasing needs.
• Anticipate recurring requirements and plan purchases in advance.
• Prioritise urgent requests and monitor supplier lead times to minimise delays.
• Resolve purchasing issues independently and elevate exceptions with proposed solutions.
• Maintain accurate supplier information, purchase histories, cost comparisons and supporting documents.
• Coordinate with Finance on invoice submission and payment follow-up.

Skills

Negotiation skills

Commercial awareness

Cost control

Logical reasoning

Problem-solving

Independent sourcing

Attention to detail

Work under pressure

Proactive

Reliability

Tools

Microsoft Excel

ERP systems

Job description

Our client is seeking a resourceful and cost-conscious Purchasing Executive to manage the procurement of office supplies, IT equipment, furniture, facilities-related materials, maintenance services and other operational requirements across the Group. You will oversee the full purchasing process, from sourcing and quotation evaluation to purchase order processing, delivery coordination and documentation. This role requires sound commercial judgement, efficient execution and a strong sense of ownership to ensure timely purchases and good value for the company.

Key Responsibilities

Procurement and Supplier Management

• Manage purchasing requests from initial sourcing through to delivery and completion.
• Source suitable suppliers and evaluate quotations based on price, quality, suitability, reliability and delivery lead time.
• Negotiate competitive pricing, payment terms and delivery schedules.
• Identify alternative suppliers and practical solutions to meet operational requirements.
• Monitor supplier performance and follow up on outstanding orders, deliveries and payment status.

Cost Control and Purchasing Evaluation

• Review purchase requests and recommend practical, cost-effective alternatives.
• Assess specifications and pricing to identify unnecessary expenditure.
• Maintain price comparisons and monitor historical purchasing costs.
• Identify opportunities for bulk purchasing, supplier consolidation and recurring cost savings.
• Ensure purchases meet operational needs and provide value for money.

Planning and Department Coordination

• Work closely with HR, Administration, Finance, IT, Facilities and other departments to understand purchasing needs.
• Anticipate recurring requirements and plan purchases in advance.
• Prioritise urgent requests and monitor supplier lead times to minimise delays.
• Resolve purchasing issues independently and elevate exceptions with proposed solutions.

Documentation and Compliance

• Maintain accurate supplier information, purchase histories, cost comparisons and supporting documents.
• Ensure correct item descriptions, cost classifications and inventory or asset codes, where applicable.
• Track purchase orders, deliveries, invoices and payment status.
• Coordinate with Finance on invoice submission and payment follow-up.
• Ensure procurement activities comply with company policies and approval procedures.

Requirements

• At least 2-3 years of relevant purchasing or procurement experience.
• Experience in general procurement, office administration, facilities or corporate purchasing is preferred.
• Strong negotiation skills, commercial awareness and understanding of cost control.
• Good logical reasoning, critical thinking and problem-solving skills.
• Resourceful and able to source suppliers independently.
• Proficient in Microsoft Excel and purchasing or ERP systems.
• Strong organisational skills and attention to detail.
• Able to work efficiently and accurately under pressure.
• Proactive, dependable and responsive, with the ability to follow through on purchases with minimal supervision.