Purchasing & Data Entry Clerk

MURRAY PTE. LTD.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Benefits offered by this job

Hotel discounts

Global learning + development access

2 nights yearly staycation

20% off F&B

Job summary

The Garcha Group in Singapore is seeking a procurement specialist to manage purchasing, inventory, and supplier relationships across its Marriott-affiliated hotels and restaurants. You will analyze market trends, maintain detailed records, and support budgeting while ensuring cost-efficient procurement decisions.

Ideal candidates will demonstrate strong negotiation, data analysis, and communication skills, with experience using procurement software and working with cross-functional teams to

Qualifications

• Experience in procurement and inventory management.
• Ability to communicate with suppliers and internal stakeholders.
• Proven negotiation skills and cost-saving mindset.

Responsibilities

• Updating inventory counts and maintaining records for management.
• Recording and organizing all purchases with prices, quantities, and delivery dates.
• Conduct market research to identify suppliers, products, and pricing trends.
• Monitor stock levels and coordinate with warehouse to maintain optimal inventory.
• Assist in budgeting and identify cost-saving opportunities for procurement activities.
• Prepare periodic reports on purchasing activities and supplier performance.

Skills

Record keeping

Multi-tasking

Supplier communication

Negotiation

Market research

Procurement software

Procurement policies

Issue resolution

Tools

Procurement software

Job description

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott);
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott);
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.