Purchasing Assistant/ Executive

Private Advertiser; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Private Advertiser in Singapore is seeking a detail‑oriented Purchasing Associate to support daily buying activities for a growing food distribution business serving foodservice and retail clients.

You will liaise with local and overseas suppliers, prepare POs, monitor stock levels, and coordinate with warehouse and sales teams to ensure timely replenishment and accurate records. Diploma in related field and 2+ years' purchasing experience preferred.

Qualifications

• Diploma or relevant qualification in Purchasing, Supply Chain, Logistics, Business Administration or related field preferred.
• Proven ability to communicate with suppliers and internal teams.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist with daily purchasing activities and ensure timely replenishment of products.
• Liaise with local and overseas suppliers on pricing, availability, lead time, orders and deliveries.
• Prepare and process Purchase Orders (POs) and maintain purchasing records.
• Monitor inventory levels and coordinate with warehouse and sales teams for stock availability.
• Follow up on incoming shipments and supplier deliveries.
• Compare supplier quotations and source competitive prices.
• Maintain and update supplier, product and pricing information.
• Monitor product costs and alert management to significant price changes.
• Coordinate with suppliers regarding product specifications, packaging and quality requirements.
• Assist in handling discrepancies related to quantity, pricing, delivery and quality.

Skills

Communication

Negotiation

Organizational skills

Microsoft Office

Education

Diploma or relevant qualification in Purchasing, Supply Chain, Logistics, Business Administration

Tools

Microsoft Office

Job description

About the role

This is a purchasing role within a growing food distribution company supplying a wide range of frozen and ambient food products to customers across the foodservice, retail, and related sectors.

Key responsibilities

• Assist with daily purchasing activities and ensure timely replenishment of products
• Liaise with local and overseas suppliers on pricing, availability, lead time, orders and deliveries
• Prepare and process Purchase Orders (POs) and maintain accurate purchasing records
• Monitor inventory levels and coordinate with the warehouse and sales teams to ensure adequate stock availability
• Follow up closely on incoming shipments and supplier deliveries
• Compare supplier quotations and assist in sourcing competitive prices
• Maintain and update supplier, product and pricing information
• Monitor product costs and highlight significant price changes to management
• Coordinate with suppliers regarding product specifications, packaging and quality requirements
• Assist in handling discrepancies relating to quantity, pricing, delivery and product quality

About you

• Diploma or relevant qualification in Purchasing, Supply Chain, Logistics, Business Administration or a related field preferred
• At least 2 years of relevant working experience in purchasing, procurement, or supply chain
• Experience dealing with food manufacturers, distributors, importers, or FMCG suppliers will be an added advantage
• Prior working experience in food distribution/ wholesaler/ food-related sector will be preferred
• Good working knowledge of Microsoft Office
• Strong organisational skills with good attention to detail
• Good communication and negotiation skills
• Able to communicate effectively with suppliers and internal departmentsAble to work independently as well as part of a team
• Responsible, proactive and able to follow up on tasks timely in a fast-paced environment

(Note: 5.5 workdays alternate Sat off after three months' probation subject to review; work location is at Pandan Road.)