Purchaser Assistant (12 months contract)

NETS Group; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Network For Electronic Transfers (S) is seeking a motivated Purchasing Assistant to support daily procurement operations. The role involves assisting the Purchaser in sourcing, obtaining quotations, preparing purchase orders, and maintaining procurement records to ensure timely and cost-efficient purchases.

You will work with internal departments and vendors to monitor orders, update price lists, and help with supplier communications, contracts, and reporting.

Qualifications

• Diploma or equivalent in business-related field.
• Fresh graduates are welcome to apply.
• Strong communication and stakeholder management.
• Proficient with Microsoft Excel, Word, Outlook.
• Experience with ERP or purchasing software is a plus.
• Organized and able to manage multiple tasks and deadlines.

Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors based on requirements.
• Compare quotations, pricing, delivery schedules and terms for review.
• Prepare purchase requisitions, POs, and related procurement documentation.
• Coordinate with internal departments to clarify requirements and ensure timely procurement support.
• Prepare procurement-related forms and supporting documents for approvals.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers for on-time delivery.
• Maintain and update purchase records and supplier information.
• Assist in vendor communications regarding product inquiries and stock status.
• Support inventory replenishment by monitoring stock levels and raising purchase requests.
• Assist in preparing purchasing reports and quotations comparisons.
• Ensure purchasing activities comply with company policies and approvals.

Skills

Communication

Interpersonal skills

Excel

Word

Outlook

ERP systems

Attention to detail

Time management

Education

Diploma / NITEC equivalent

Higher NITEC

Tools

ERP software

Job description

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Company: Network For Electronic Transfers (S)

The NETS Group is a leading payments services group, enabling digital payments for merchants, consumers and banks across the entire payments value chain.

The Group operates Singapore’s national debit scheme enabling customers of DBS Bank/POSB, HSBC, Maybank, OCBC Bank, Standard Chartered Bank and UOB to make payments using their ATM cards or mobile devices at more than 130,000 acceptance points in the country as well as online payments.

Position Summary

We are seeking a motivated and detail-oriented Purchasing Assistant to support daily procurement and purchasing operations. The role is responsible for assisting the Purchaser in sourcing activities, obtaining quotations, preparing purchase orders, maintaining procurement records, and coordinating with suppliers to ensure timely delivery of goods and services. The Purchasing Assistant will work closely with internal departments and vendors to support efficient and cost-effective procurement processes in compliance with company policies and procedures.

Key Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors and suppliers based on operational requirements.
• Compare quotations, pricing, delivery schedules, and commercial terms for review by the Purchaser.
• Prepare and process purchase requisitions, purchase orders (POs), and related procurement documentation accurately and promptly.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules, and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and ensure timely procurement support.
• Prepare procurement-related forms, memos, justifications, and supporting documents for management review and approval.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain and update purchase records, supplier information, price lists.
• Assist in vendor communications regarding product inquiries, order status, discrepancies, stock attestation and service-related issues.
• Support inventory replenishment activities by monitoring stock levels and raising purchase requests when required.
• Assist in preparing purchasing reports, quotation comparisons, and procurement-related documentation.
• Ensure purchasing activities comply with company policies, procedures, and approval authorities
• Support the Logistics team in any other administrative and operational duties as assigned.

Requirements

• Diploma, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Supply Chain, Procurement, Logistics, or a related discipline.
• Fresh graduates with a keen interest in procurement are welcome to apply.
• Good communication and interpersonal skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with ERP systems or purchasing software will be an advantage.
• Organized, meticulous, and able to manage multiple tasks and deadlines.
• Strong follow-up skills and attention to detail.

Network for Electronic Transfers (Singapore) Pte Ltd.