Prosecution Administrator (3 months)

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Global environment with exposure to国际/

Comprehensive mentorship, training and

Supportive, flexible, and inclusive工作環

Job summary

Spruson & Ferguson Singapore is seeking a detail-oriented Prosecution Administrator to support our IP practice in a dynamic, regional team.

You will prepare documents for patent engineers, docket important matters, monitor deadlines, and assist with prosecution workflows, including invoicing. This role offers exposure to a global network and a stable, professional environment.

Qualifications

• 2–5 years of experience in an administrative or legal secretary role.
• IP industry or patent prosecution experience is a plus.
• Able to work independently under pressure with regional stakeholders.
• Good time management and strong attention to detail.
• Proficiency with Microsoft Office and willingness to learn new technology.
• Fluent in English (written and spoken).

Responsibilities

• Prepare official documents for review by Patent Engineers/Associates and submit to patent offices/clients.
• Ensure emails are checked and matters docketed in the system.
• Monitor crucial deadlines for Patent Engineers/Associates and track WIP reports.
• Assist in monitoring dockets and Work In Progress Reports.
• Support prosecution workflows and handle urgent tasks with deadlines.
• Prepare patent forms for filing with patent offices.
• General secretarial/administrative duties including invoicing.

Skills

Detail-oriented

Time management

English communication

Independent worker

Microsoft Office

Tools

Microsoft Office

Job description

About Your Role:

We are currently looking for a detail-oriented and dynamic Prosecution Administrator (Extendable/Convertible) to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Prosecution Administrator , your duties entail:

• Preparing official documents for the review of respective Patent Engineers and Associates, and subsequent submission to patent offices and clients.
• Ensuring emails are checked and important matters are docketed in the system.
• Monitoring and tracking of crucial deadlines of the respective Patent Engineers Associates that a patent administrator is supporting.
• Assisting the respective Patent Engineers and Associates in monitoring dockets as well as their Work In Progress Reports.
• Supporting the respective Patent Engineers and Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective Patent Engineers and Associates for subsequent filing with the patent office.
• General secretarial/administrative duties including preparing invoices.

What You Bring:

• Minimum 2-5 years of experience in an administrative role or legal secretary role,
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

About Us:

Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.

About Our Benefits:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.