Legal Administrative Executive

Spruson & Ferguson; Singapore; Vor Ort; SGD 48.000 - 64.000; Vollzeit

Benefits dieser Stelle

13th month bonus

Performance bonus

Global exposure

Mentorship & training

Supportive, inclusive environment

Zusammenfassung

Spruson & Ferguson Singapore is seeking a detail‑oriented Legal Administrative Executive to join a global IP firm. You will prepare documents for stakeholders and patent offices, docket important matters, and support regional teams in prosecution workflows.

The role emphasizes independent work, strong time management, and excellent English communication. Training is provided; fresh graduates are welcome to apply. The company offers a global environment and career development opportunities.

Qualifikationen

• 3–5 years of administrative or legal secretarial experience; less experience welcome with on‑the‑job training.
• Experience in Intellectual Property or patent prosecution is a bonus.
• Able to work independently, under pressure, and coordinate with regional stakeholders.
• Strong time management and organizational skills with attention to detail.
• Proficient in MS Office; able to learn new technology.
• Fluent in English (written and spoken).

Aufgaben

• Prepare official documents for review by stakeholders and submit to patent offices and clients.
• Ensure emails are checked and matters docketed in the system.
• Monitor and track deadlines for stakeholders supported by the patent administrator.
• Assist stakeholders in monitoring dockets and Work In Progress reports.
• Support stakeholders in managing the prosecution workflow and handle urgent deadlines.
• Prepare patent forms for filing with patent offices.

Kenntnisse

Legal secretarial experience

MS Office proficiency

English fluency

Tools

Microsoft Office

Jobbeschreibung

We are currently looking for a detail-oriented and dynamic Legal Administrative Executive to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Legal Assistant, your duties entail:

• Preparing official documents for the review of respective key stakeholders, and subsequent submission to patent offices and clients.
• Ensuring emails are checked and important matters are docketed in the system.
• Monitoring and tracking of crucial deadlines of the respective key stakeholders that a patent administrator is supporting.
• Assisting the respective key stakeholders in monitoring dockets as well as their Work In Progress Reports.
• Supporting the respective key stakeholders in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective key stakeholders for subsequent filing with the patent office.

What You Bring:

• 3 to 5 years of relevant administrative or legal secretarial experience would be advantageous. Candidates with less experience, including fresh graduates, are also welcome to apply, as on-the-job training will be provided.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

About Us:

Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.

About Our Benefits:

• Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.
• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.