Patent Prosecution Coordinator

IPH Limited; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

Spruson & Ferguson Singapore is seeking a detail-oriented Prosecution Administrator to join our team in Singapore. In a stable organisation with regional and global reach, you will support the prosecution workflow and coordinate with key stakeholders.

You will prepare official documents for patent offices and clients, track deadlines, docket important matters, and assist with Work In Progress reports. The role requires independent work, strong English communication, and proficiency with

Qualifications

• Ideally 5 years of stable experience in an administrative role or legal secretary role.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

Responsibilities

• Preparing official documents for the review of respective key stakeholders, and subsequent submission to patent offices and clients.
• Ensuring emails are checked and important matters are docketed in the system.
• Monitoring and tracking of crucial deadlines of the respective key stakeholders that a patent administrator is supporting.
• Assisting the respective key stakeholders in monitoring dockets as well as their Work In Progress Reports.
• Supporting the respective key stakeholders in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective key stakeholders for subsequent filing with the patent office.

Skills

Administrative experience

Legal secretary

MS Office

Time management

Attention to detail

IP knowledge

Tools

Microsoft Office

Job description

Spruson & Ferguson Singapore is seeking a detail-oriented Prosecution Administrator to join our team in Singapore. In a stable organisation with regional and global reach, you will support the prosecution workflow and coordinate with key stakeholders.

You will prepare official documents for patent offices and clients, track deadlines, docket important matters, and assist with Work In Progress reports. The role requires independent work, strong English communication, and proficiency with