Property Executive (West)

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 48,000 - 80,000; Full time

Job summary

Cushman & Wakefield Singapore is seeking a Property Executive to manage work requests, log actions in the CMMS, and coordinate with contractors to ensure on-time, quality completion across Community Centres, Clubs, and Buildings.

The role covers site measurements, inspections, monthly audits, safety culture, and proactive reporting. You will liaise with internal/external stakeholders, prepare meeting minutes, and drive license renewals and inspections as required.

Qualifications

• Degree / Diploma in Building Services / Facilities Maintenance or Mechanical / Electrical Engineering.
• At least 3 years relevant experience in property / estate / facilities management.
• Knowledge in building works and facilities management.
• Possess good communication skills in liaising with both internal and external stakeholders.

Responsibilities

• Acknowledge all work requests and update the CMMS with follow-up actions within required response times.
• Manage cost estimates for ad-hoc works, carry out site measurements, and prepare RFA for approval.
• Position roving PEs at designated Community Centres, Clubs or Buildings as needed.
• Coordinate and supervise works with Term Contractors to meet schedules, quality and contracts.
• Evaluate and conduct joint measurements with contractors on claims for Work Orders.
• Verify and endorse service reports and invoices ensuring contract compliance.
• Respond to queries on ongoing work, property management, or operations concerns and escalate when required.
• Conduct building inspections twice weekly and submit reports with photos to CMMS.
• Perform monthly audits and coordinate with TC and PM as needed.
• Promote workplace safety culture among team members and contractors.
• Conduct Customer Satisfaction Surveys biannually.
• Prepare information for site meetings (e.g., CCMC, MA operations) and attend as required, with minutes.
• Plan and coordinate license renewals (ASD, Water Tank Cleaning) and submit ASD checklists to CMMS.
• Respond to incidents on site and coordinate with CC and contractors to minimize disruptions.

Skills

Communication skills

Stakeholder liaison

Facilities management

Building services knowledge

Education

Degree / Diploma in Building Services / Facilities Maintenance or Mechanical / Electrical Engineering or equivalent

Job description

Job Description

About the Role:

• Acknowledge all work requests and update the CMMS with follow-up actions within the required response times. Once the work is completed and verified, to ensure case is properly closed in the CMMS. To update the PM/BM for tracking of all works related to CC.
• The Property Executives will assist CC to call for cost estimate for all ad-hoc works, and carry out all site measurements and records, put up Request for Approval (RFA) form for approval.
• Roving PEs shall be stationed at the designated Community Centre, Club, or Building when not roving between sites.
• Coordinate and supervise all works with the Term Contractors (TC) and ensure that all works are carried out in accordance with the specified schedules, quality standards, and contractual obligations.
• For all works, evaluate and conduct joint measurements (where necessary) with contractors on their claims for all Work Orders.
• Verify and endorse service reports and invoices, ensuring that all work carried out is in compliance with contract requirements.
• Respond to all queries related to ongoing work, property management, or operational concerns. Ensure that queries are addressed promptly and effectively, escalating issues to the Property Manager (PM) when necessary.
• To conduct building inspections twice a week for each Community Centre/Club/Building and submit the inspection report along with photos (attach photos to the report using Report and Run app) and upload in CMMS inspection module.
• Conduct monthly audit if required and submit to the TC (with a copy to the PM).
• Instilling a culture of workplace safety and behavior among team members and TC.
• Conduct the Customer Satisfaction Survey twice a year (every 6 months).
• Prepare and compile all necessary information for all site meetings (such as CCMC and MA operations meeting) and attend as required, with the writing of minutes.
• Plan and coordinate all necessary license renewal activities (such as Annual Shutdown(ASD) and Water Tank Cleaning) for each Community Centre/Club/Building and submit ASD checklist to CMMS.
• Respond to incidents on site, coordinate with CC and contractors to recover services and minimize operations disruptions.

About You:

• Degree / Diploma in Building Services / Facilities Maintenance or Mechanical / Electrical Engineering or equivalent
• At least 3 years relevant experience in property / estate / facilities management or building / facilities maintenance
• Knowledge in building works and facilities management
• Possess good communication skills in liaising with both internal and external stakeholders

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That\'s why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.