Senior Administrative Assistant [ Facilities Management Industry ]

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 38,000 - 64,000; Full time

Job summary

Cushman & Wakefield Singapore is seeking an administrative professional to support cost estimation, budgeting, and payment processing for Facilities Management and Maintenance Term contracts.

You will prepare cost estimations, endorse submissions for approval, handle financial projections, and check contractor invoices against contract terms. Attention to detail and office software proficiency are essential.

Qualifications

• Diploma from recognised tertiary establishment.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Responsibilities

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval.
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works.
• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term.
• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders and endorse accuracy.
• Prepare and compile all payment claims and invoices for payment submission.
• Check, certify and confirm Contractors’ invoices against COP/Works Orders.
• Compile all payment claims, interim certificates, work orders and invoices for timely submission.
• Collate all-star rates and quotation rates for future procurement decisions.
• Perform related duties as required and maintain Workplace Safety & Health standards.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Diploma from recognised tertiary establishment

Tools

Microsoft Office Suite

Job description

About the Role

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval

• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works

• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term

• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates

• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates

• Check, certify and confirm Contractors’ invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable

• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment

• Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement

• While your Job Description is defined as above, you may be required to perform any related duties as required and directed.

• You shall be required to take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture.

About You

• Diploma from recognised tertiary establishment.

• Strong organizational and coordination skills with attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Good written and verbal communication skills.

• Prior experience in administrative roles is preferred.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.