Executive - Estate & Infrastructure

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Morgan McKinley Pte Ltd is seeking a Facilities Coordinator to support day-to-day estate and facilities management across multiple sites. The role requires coordinating maintenance, tracking issues, conducting site inspections, and engaging internal stakeholders for safe, functional environments.

The successful candidate will work with centre representatives, vendors, and internal departments to ensure operational excellence and business continuity.

Qualifications

• Diploma/Degree in Real Estate, Facilities Management, Business Administration, Project Management or related field.
• 3–5 years of relevant experience for diploma holders.

Responsibilities

• Serve as the primary coordinator for internal stakeholders on facilities and maintenance matters.
• Triage and escalation of facilities repairs/rectification requests to the right approving authority with appropriate rectification recommendations.
• Coordinate facilities-related requests and follow-up actions with centres.
• Support day-to-day estate operations across all sites.
• Maintain facilities maintenance trackers and service request records.
• Monitor outstanding maintenance issues and follow up on completion.
• Track vendor service delivery performance for facilities-related works.
• Conduct routine facilities and maintenance site visits.
• Carry out inspections relating to maintenance, defects, and operational matters.
• Verify completion of maintenance and rectification works.
• Report site findings and recommend follow-up actions.
• Coordinate with centre representatives and internal departments on facilities matters.
• Gather operational feedback and support issue resolution.
• Facilitate communication between centres and the E&I team.
• Support preparation and coordination of Facilities Audit activities.
• Monitor and track closure of audit findings and corrective actions.
• Facilitate payment and approvals for facilities-related services rendered.
• Propose, recommend, and implement process improvement initiatives relating to faults and facilities management scope of work.
• Provide operational coverage during staff absence and peak workload periods.

Skills

Communication

Multi-tasking

Vendor management

MS Office

ERP systems

Facilities coordination

Education

Diploma/Degree in Real Estate or Facilities Management

Tools

MS Office

Asset tracking software

ERP systems

Job description

The Executive, Estate & Infrastructure (E&I) supports the day-to-day facilities and estate management operations across the organization's premises. The role is responsible for coordinating maintenance activities, tracking facilities-related matters, conducting site inspections, supporting audit requirements, and engaging internal stakeholders to ensure a safe, functional, and well-maintained environment.

The successful candidate will work closely with centre representatives, vendors, contractors, and internal departments to support operational excellence and business continuity across all sites.

Job Responsibilities:
Facilities Maintenance Triage and Coordination

• Serve as the primary coordinator for internal stakeholders on facilities and maintenance matters.
• Triage and escalation of facilities repairs/ rectification requests to the right approving authority with appropriate rectification recommendations.
• Coordinate facilities-related requests and follow-up actions with centres.
• Support day-to-day estate operations across all sites.

Facilities Management Tracking

• Maintain facilities maintenance trackers and service request records.
• Monitor outstanding maintenance issues and follow up on completion.
• Track vendor service delivery performance for facilities-related works.

Facilities Site Inspection

• Conduct routine facilities and maintenance site visits.
• Carry out inspections relating to maintenance, defects, and operational matters.
• Verify completion of maintenance and rectification works.
• Report site findings and recommend follow-up actions.

Internal Stakeholder Engagement

• Coordinate with centre representatives and internal departments on facilities matters.
• Gather operational feedback and support issue resolution.
• Facilitate communication between centres and the E&I team.

Facilities Audit Support

• Support preparation and coordination of Facilities Audit activities.
• Monitor and track closure of audit findings and corrective actions.

Administration

• Facilitate payment and approvals for facilities-related services rendered

Continuous Improvement

• Propose, recommend, and implement process improvement initiatives relating to faults and facilities management scope of work.

Business Continuity Support

• Provide operational coverage during staff absence and peak workload periods.
• Support ongoing facilities operations and estate management activities to strengthen business continuity within the team.

Job Requirements:
Educational Qualifications

• Diploma/Degree in Real Estate, Facilities Management, Business Administration, Project Management or related field. (3–5years of relevant experience for diploma holders).

Relevant Experience

• Familiarity with government regulations, building codes, and property laws
• Knowledge of ISO standards and audit processes is an advantage
• Basic knowledge of Mechanical & Electrical (M&E) systems, including air-conditioning, electrical, fire protection, plumbing, and building services will be advantageous.

Competencies

• Ability to communicate effectively to ground staff and senior leadership.
• Ability to multi-task and perform project management tasks and documentation
• Good vendor management skills
• Proficient in MS Office, asset tracking software, and ERP systems
• Ability to analysis facilities and process-related issues and triage issues based on urgency and severity.
• Collaborative and proactive, with a self-starter mindset and attention to detail

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Morgan McKinley Pte Ltd

EA License No: 11C5502 | EAP Registration No: R22110157