Project Sales Coordinator

TAT LEE ENGINEERING PRIVATE LIMITED; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Tat Lee Engineering Pte Ltd in Singapore is seeking a Project Sales Coordinator to support the sales and project teams from inquiry to order, coordinating supply chain and project documentation to ensure on-time completion.

You will prepare quotations and sales orders, liaise with customers and internal departments, manage project schedules, document control, and provide admin support to outdoor sales and project teams while complying with site permits and records.

Qualifications

• Proficient in Microsoft Office to prepare and manage project documents
• Strong communication and business writing skills
• Ability to work efficiently in a fast-paced environment

Responsibilities

• Prepare accurate quotations, sales orders, and project documentation to support sales and project teams
• Coordinate communication and activities with customers, suppliers, and internal departments to ensure smooth project progress
• Monitor project schedules and proactively follow up on deliverables to meet deadlines
• Organize project schedules, meetings, and progress updates to keep stakeholders informed
• Manage site documentation, permits, and project correspondence as required to maintain compliance and record accuracy
• Collaborate with in-house operations team to align manufacturing and delivery schedules with project timelines
• Maintain and update comprehensive project records and reports for tracking and reporting purposes
• Oversee document control processes including registration, revision control, filing, and distribution to ensure document integrity
• Ensure timely submission of drawings, technical documents, and project deliverables to meet project requirements
• Maintain both electronic and hard-copy filing systems for easy retrieval and audit readiness
• Provide administrative support to outdoor sales and project teams by handling project inquiries efficiently
• Perform ad-hoc tasks assigned by the Head of Department related to job role and business needs

Skills

Microsoft Office

Communication skills

Time management

Education

Diploma in Business Administration, Sales & Marketing

Tools

SAP Business One

Job description

Company Overview

Tat Lee Engineering Pte Ltd, established in 1973, is a trusted provider of gasket and sealing solutions to refineries and petrochemical plants in Singapore and the region. We deliver fast, reliable, and cost-effective service with a focus on long-term partnerships and technical excellence.

Job Summary

The purpose of the Project Sales Coordinator is to report directly to the Business Unit Manager in handling from inquiry to order stage related activities and co-ordinate the supply chain within the Company. Support the sales and project teams by coordination project activities, processing sales orders, managing project documentation. Ensure projects are completed on schedule, and all documents are accurately controlled and maintained.

Responsibilities

• Prepare accurate quotations, sales orders, and project documentation to support sales and project teams
• Coordinate communication and activities with customers, suppliers, and internal departments to ensure smooth project progress
• Monitor project schedules and proactively follow up on deliverables to meet deadlines
• Organize project schedules, meetings, and progress updates to keep stakeholders informed
• Manage site documentation, permits, and project correspondence as required to maintain compliance and record accuracy
• Collaborate with in-house operations team to align manufacturing and delivery schedules with project timelines
• Maintain and update comprehensive project records and reports for tracking and reporting purposes
• Oversee document control processes including registration, revision control, filing, and distribution to ensure document integrity
• Ensure timely submission of drawings, technical documents, and project deliverables to meet project requirements
• Maintain both electronic and hard-copy filing systems for easy retrieval and audit readiness
• Provide administrative support to outdoor sales and project teams by handling project inquiries efficiently
• Perform ad-hoc tasks assigned by the Head of Department related to job role and business needs

Required competencies and certifications

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) to prepare and manage project documents and reports
• Strong communication and business writing skills to effectively liaise with stakeholders and document project information
• Ability to work efficiently in a fast-paced environment to meet project deadlines and support team needs

Preferred competencies and qualifications

• Minimum GCE 'O' Level or Diploma in Business Administration, Sales & Marketing, or related field
• Knowledge of SAP Business One (SAP B1) to support sales order processing and project coordination
• Service-oriented mindset to support internal and external customers effectively