Project Ops Pro: Admin & Coordination

NCS; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

NCS is seeking a motivated Project Operations Administrator to provide project processing support and administrative help to the team in Singapore. You will manage contract filing, vendor documents, and meeting materials, coordinate with internal teams, track POs and invoices, and assist in onboarding/offboarding activities.

A diploma or equivalent and MS Office proficiency are preferred, with exposure to SAP/Power Platform advantageous.

Qualifications

• At least 1 year of experience in project coordination or PMO support, internship/contract/part-time welcomed.
• Diploma or Higher Nitec in business-related field.
• Strong MS Office skills and basic document control.
• Exposure to SAP, Power Automate, Power Apps, or Power BI is a plus.

Responsibilities

• Provision of general administrative and coordination support to the project team
• Manage all activities relating to project order processing and documentation
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals
• Maintain proper filing and version control of project documents in shared drives
• Support onboarding and off-boarding activities (access requests, clearances, documentation)
• Track purchase orders (POs), invoices, and vendor payments
• Update progress reports, dashboards, and meeting minutes
• Schedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings)
• Prepare meeting materials (agendas, minutes, action items)
• Coordinate with internal teams to follow up on queries and action items
• Support logistics arrangements for team meetings, briefings, and events
• Assist in reviewing workflows and documenting processes
• Perform other ad-hoc administrative duties as assigned

Skills

MS Office

Organizational skills

Multitasking

Independent

Education

Higher Nitec / Diploma in Business Administration

Tools

SAP

Power Automate

Power Apps

Power BI

Job description

NCS is seeking a motivated Project Operations Administrator to provide project processing support and administrative help to the team in Singapore. You will manage contract filing, vendor documents, and meeting materials, coordinate with internal teams, track POs and invoices, and assist in onboarding/offboarding activities.

A diploma or equivalent and MS Office proficiency are preferred, with exposure to SAP/Power Platform advantageous.