Project Ops Admin

NCS Group; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

NCS Group in Singapore is looking for a skilled Project Operations Administrator to manage project processing and provide administrative support for the team. You will play a crucial role in organizing and coordinating project documentation, schedules, and meetings.

The ideal candidate will have at least a Higher Nitec or Diploma in Business Administration, strong organizational skills, and proficiency in MS Office. Join us to make a significant impact in a dynamic environment.

Qualifications

• At least 1 year of experience in project coordination or administrative support.
• Good computer literacy in MS Office is a must.
• Meticulous and able to handle multiple tasks under pressure.

Responsibilities

• Provide administrative and coordination support to the project team.
• Manage project order processing and documentation activities.
• Schedule meetings and prepare meeting materials.

Skills

Project coordination

Administrative support

Organizational skills

MS Office proficiency

Education

Higher Nitec or Diploma in Business Administration

Tools

SAP

Power Automate

Power Apps

Power BI

Job description

NCS is a leading AI Tech Services company. With a 15,000‑strong team across the Asia Pacific, NCS scales its platforms and capabilities to provide clients with greater agility and AI expertise across a range of industries. Embracing a strong ecosystem of global partners, NCS transforms technology services delivery by combining AI with digital resilience to drive real business impact. NCS is a subsidiary of the Singtel Group.

We are seeking a skilled and motivated Project Operations Administrator to manage project processing and administrative support for the team.

Key Responsibilities

• Provision of general administrative and coordination support to the project team
• Manage all activities relating to project order processing and documentation
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals
• Maintain proper filing and version control of project documents in shared drives
• Support onboarding and off‑boarding activities (access requests, clearances, documentation)
• Track purchase orders (POs), invoices, and vendor payments
• Update progress reports, dashboards, and meeting minutes
• Schedule meetings (steering committee, vendor sync, daily stand‑ups, working group meetings)
• Prepare meeting materials (agendas, minutes, action items)
• Maintain project registers (issues, risks, change requests)
• Coordinate with internal teams to follow up on queries and action items
• Support logistics arrangements for team meetings, briefings, and events
• Assist in reviewing workflows and documenting processes
• Perform other ad‑hoc administrative duties as assigned

Qualifications

• At least 1 year of experience in project coordination, administrative support, PMO support, or related functions (internship, contract, or part‑time experience in similar areas is welcomed)
• Minimum a Higher Nitec, Diploma in Business Administration or equivalent discipline
• Good computer literacy in MS Office
• Exposure to SAP, Power Automate, Power Apps, or Power BI will be an added advantage
• Possess a high level of maturity with excellent organizational skills
• Meticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlines
• Independent, resourceful, result‑oriented individuals with a "can‑do" attitude

Additional Information

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future. Together, we make the extraordinary happen.