Project Ops Admin

NCS; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

NCS is seeking a motivated Project Operations Administrator to provide project processing support and administrative help to the team in Singapore. You will manage contract filing, vendor documents, and meeting materials, coordinate with internal teams, track POs and invoices, and assist in onboarding/offboarding activities.

A diploma or equivalent and MS Office proficiency are preferred, with exposure to SAP/Power Platform advantageous.

Qualifications

• At least 1 year of experience in project coordination or PMO support, internship/contract/part-time welcomed.
• Diploma or Higher Nitec in business-related field.
• Strong MS Office skills and basic document control.
• Exposure to SAP, Power Automate, Power Apps, or Power BI is a plus.

Responsibilities

• Provision of general administrative and coordination support to the project team
• Manage all activities relating to project order processing and documentation
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals
• Maintain proper filing and version control of project documents in shared drives
• Support onboarding and off-boarding activities (access requests, clearances, documentation)
• Track purchase orders (POs), invoices, and vendor payments
• Update progress reports, dashboards, and meeting minutes
• Schedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings)
• Prepare meeting materials (agendas, minutes, action items)
• Coordinate with internal teams to follow up on queries and action items
• Support logistics arrangements for team meetings, briefings, and events
• Assist in reviewing workflows and documenting processes
• Perform other ad-hoc administrative duties as assigned

Skills

MS Office

Organizational skills

Multitasking

Independent

Education

Higher Nitec / Diploma in Business Administration

Tools

SAP

Power Automate

Power Apps

Power BI

Job description

NCS is a leading AI Tech Services company. With a 15,000-strong team across the Asia Pacific, NCS scales its platforms and capabilities to provide clients with greater agility and AI expertise across a range of Industries. Embracing a strong ecosystem of global partners, NCS transforms technology services delivery combining AI with digital resilience to drive real business impact. NCS is a subsidiary of the Singtel Group.

We are seeking a skilled and motivated Project Operations Administratorto manage the project processing and administrative support to the team.

Job Description

What will you do?

Key Responsibilities

• Provision of general administrative and coordination support to the project team
• Manage all activities relating to project order processing and documentation
• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals
• Maintain proper filing and version control of project documents in shared drives
• Support onboarding and off-boarding activities (access requests, clearances, documentation)
• Track purchase orders (POs), invoices, and vendor payments
• Update progress reports, dashboards, and meeting minutes
• Schedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings)
• Prepare meeting materials (agendas, minutes, action items)
• Coordinate with internal teams to follow up on queries and action items
• Support logistics arrangements for team meetings, briefings, and events
• Assist in reviewing workflows and documenting processes
• Perform other ad-hoc administrative duties as assigned

Qualifications

The ideal candidate should possess:

• At least 1 year of experience in project coordination, administrative support, PMO support, or related functions (Internship, contract, or part-time experience in similar areas are welcomed)
• Minimally a Higher Nitec, Diploma in Business Administration or equivalent discipline
• Good Computer literacy in MS Office
• Exposure to SAP, Power Automate, Power Apps, or Power BI will be an added advantage
• Possess a high level of maturity with excellent organizational skills
• Meticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlines
• Independent, resourceful, result-oriented individuals with a "can-do" attitude

Additional Information

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.